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Port Jefferson Trustees dig in on first work session of 2024

by TBR Staff - January 18, 2024

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Trusttees work session 1-10-24 — Trustees work session on Jan. 10. Snapshot from the trustee's website

On Wednesday, Jan. 10, The Village of Port Jefferson Board of Trustees held its first work session of 2024.

The Education & Arts Conservancy

At the request of Mayor Lauren Sheprow, Lisa Perry, president of the Port Jefferson Harbor Education & Arts Conservancy, kicked off the three-hour work session to discuss the conservancy’s relationship with the village.

Perry explained to board members that the conservancy is a non-profit working on behalf of the Port Jefferson Village Center and the Jeanne Garant Harborfront Park. The conservancy was established almost two decades ago to help fundraise for village center activities and projects.

“We’ve probably donated over $300,000 either in kind or money over the years,” she said.

Perry reviewed the many fundraising projects the group has undertaken recently, including grants to purchase the Zamboni for the skating rink, funds for the beautification of the harbor front, and the restoration of Rocketship Park. The group is discussing a possible fundraiser to obtain a bandshell for the harbor front. Perry tells the board that the group is in the process of revamping its mission statement and is hoping to attract new members.

A discussion ensued about the current written agreement between the conservancy and the village and to establish regular meetings with village representatives.

“The village can’t solicit donations from the conservancy,” village treasurer Stephen Gaffga said.

Instead, the village and the conservancy can keep an open dialogue and collaborate on projects.

Village attorney David Moran wrapped up the discussion by informing the board that he had reviewed the agreement stating,“It is fine as is.”

“I don’t want to over-lawyer a very good agreement and add confusion,” he said.

Revamping tech security

Village clerk Sylvia Pirillo put forth a resolution to accept the proposal by Island Tech Services to enhance the security of the village servers and emails. Emails will be mitigated to ‘.gov’ addresses, and Microsoft SharePoint will be installed for interoffice communications and document reviews.

“This has been a long time coming. We’re looking forward to this very needed change,” she said.

Pirillo also informed the board that the village received about 60 proposals from vendors to revitalize the village’s website and calls for a resolution to accept a proposal from CivicPlus web designer.

“We are confident in the choice of CivicPlus and are very excited to move forward,” she said.

Bluff storm erosion

Sheprow updated the board on storm damage placing emphasis on the Port Jefferson Country Club bluff. Sheprow reports that two sections of the east side of the bluff were damaged by recent storms, and additional damage occurred on the west side of the bluff from the storm overnight.

Pirillo put forth a resolution to accept the proposal from GIT Consulting to move forward with aerial drone surveillance of the bluff to help surveyors follow topological changes in the bluff over time.

“We need to proceed with these sooner rather than later, especially given recent [storm] events,” Pirillo said.

Code enforcement

A draft letter to be sent to all Port Jefferson business owners from the building and planning department’s new director, Andrew Freleng, was also discussed. The letter encourages owners to comply voluntarily with the village’s building and zoning laws.

“This is a first letter, is putting everyone on notice,” says Moran.

The draft letter suggests business owners check in with the building and planning department with questions and concerns. The letter can be found in the appendix of the meeting agenda for this work session.

Ethics guidelines

Attorney Steven Leventhal, ethics counsel to the village, continues the ongoing discussion about new ethics guidelines and the process for forming an ethics review board.

Leventhal describes a four-part process to developing a robust ethics program for the village:

Adopt the ethics code.
Produce educational materials.
Have the board of ethics implement the code.
Have a presence on the website for submitting inquiries, accessing the code, and accessing the educational materials.

The Mayor will nominate the members, and the board will appoint them. Community members are welcome to put forward their names or someone else for consideration.

Leventhal further comments that there is an “epidemic of ignorance in ethics out there. It takes a real commitment of understanding [by ethics committee members].”

Comments from the public about the new ethics guidelines are open until the next board of trustees meeting, scheduled for Jan. 31. Comments can be sent to the village clerk at [email protected]

Fake police calls target locals

by Samantha Rutt - January 12, 2024

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An anonymous caller posing as a member of the Port Jeff Village code enforcement targeted a local business Jan. 4, demanding immediate payment for an alleged outstanding violation. The caller was reported to have requested the business to send money immediately electronically.

The village authorities were quick to respond to this scam, issuing a warning to all residents and local businesses. The affected business reported the fraudulent call on the morning of Jan. 5, prompting immediate action from code enforcement.

Port Jefferson Village code enforcement chief Andy Owen emphasized in a statement that the village officers “will never call your business demanding money.” He urged residents and businesses to remain vigilant.

“We want to assure and alert the community that this is, in fact, a scam, and we are actively working to prevent further incidents,” Owen said in a statement to the community.

The village code enforcement team is collaborating with Suffolk County Police Department to investigate the matter thoroughly. Anyone who receives suspicious calls or demands for immediate payment is urged to report them immediately to both Suffolk police and the village Code Enforcement Bureau.

In light of this incident, the community is advised to be cautious of unsolicited calls, especially those demanding immediate payments. The Port Jeff Village code enforcement team is actively working on increasing awareness and implementing measures to prevent such scams in the future.

With the increased presence of technology in our communities, scams of all kinds are on the rise. According to TechReport, “Daily, one out of every 10 calls is a scam call.” Additionally, TechReport statistics reveal that scam calls increase by the year. From the source’s scam call trend, there was an increase of 118% in 2021 from 2020.

Suffolk County residents are reporting increased scam calls, with fraudsters employing tactics such as posing as utility companies, enforcement authorities or even distant relatives in distress. The rise in these deceptive practices has prompted local authorities to collaborate with telecommunications providers to explore ways to combat and trace these illicit activities.

In lieu of the recent uptick in reported scams, New York State Attorney General Letitia James (D) issued an alert advising residents to take the following precautions to safeguard themselves from falling victim to scams:

Never give your personal or financial information to someone who calls you. Think of the phone as a “one-way street” — only give out personal information if you made the call. Be sure to verify that the phone number is legitimate.

Don’t engage the caller. Scammers can manipulate caller ID so that it appears to be an “official” call or a call from your city or town. Only answer calls when you recognize the number. If you do answer, hang up if it seems like a scam, or consider using a call-blocking app.

Government agencies usually reach out to you in writing. A government agency will not call you, threaten your arrest or demand payment.

Residents and business owners are urged to report any suspicious calls or demands to the authorities.

Proposed housing plan packs room at civic meeting

by Lynn Hallarman - January 12, 2024

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CivicPhoto — Open space across the LIRR railroad tracks in Port Jeff Station for proposed 48-unit housing development. Photo by Lynn Hallarman

By Lynn Hallarman

Monday night, Jan. 8, members of three civic associations — Port Jefferson, Port Jefferson Station/Terryville and Three Village — gathered to hear the case for a proposed residential housing complex adjacent to the Long Island Rail Road tracks in Port Jefferson Station.

Hauppauge developer Jim Tsunis, managing member of Northwind Group, in front of a crowded room at the Port Jefferson Free Library, reviewed the architectural plans and concept renderings for a 48-unit multifamily development to be located on 5.6 acres of fallow farmland at 16 Baylis Ave. known as Brook Meadows. The site plan includes a clubhouse, outdoor recreational areas, a playground, barbecue pits and parking. All the units are to be two-bedroom rental apartments with eight units set aside for affordable housing.

Ana Hozyainova, president of the Port Jefferson Civic Association, moderated the discussion. Approximately 20 audience members spoke for and against the proposed development. Present at the meeting as observers were Brookhaven Town District 1 Councilmember Jonathan Kornreich (D-Stony Brook), Suffolk County Legislator Steve Englebright (D-Setauket) and the recently appointed chairman of the Village of Port Jefferson Planning Board, Ray DiBiase.

Tsunis’ site application, reviewed by the Suffolk County Planning Commission, requesting a zoning change from light industrial to residential was disapproved in October. The Brookhaven Town Planning Board will then consider the commission’s recommendation in their deliberation about the zoning change. No final decision has been made to this point in time.

The overarching concern noted by the commission in their report was the placement of a dense residential community among several industrial properties, including proximity to the former Lawrence Aviation Industries site. The Monday night civic meeting focused on allowing community members to voice their concerns and review those cited by the commission directly with Tsunis.

Lively discussion

Comments from the audience were predominantly about the big-picture impacts of the project on the surrounding communities, with traffic issues as the number one concern. Several residents pointed to already glutted roadways around the proposed development and intolerable spillage into neighboring residential streets of commuters, trying to find a way around a backup.

“In the last five years, you can wait through three lights if you were on Sheep Pasture Road before you get through,” Port Jeff village resident Suzette Smookler said.

Another longtime Port Jeff resident, Mary Negra, received loud applause for her statement about the cumulative impacts of multiple housing projects over the past few years on the overall quality of life in the village.

“Every development adds another burden, and the layer of burdening has become untenable,” she said.

A flash point for Port Jeff civic members has been the exit and entry route to the proposed development. The access, which crosses the railroad tracks, is the only way out — this single access worries civic members about how residents would escape under emergency conditions. Tsunis responded to this concern by informing the group that he is revising the plan to include a “gated emergency route” for fire trucks and ambulances.

According to the Suffolk County Planning Commission report, this one access point flows into a residential area in Port Jefferson village, adding more stress to the intersection of Sheep Pasture Road and Route 112. The report predicts several hundred more vehicle trips per day would pose “added public inconvenience to existing and new residents.”

Several residents voiced opinions in favor of the development. Some people viewed residential housing as a better option than using the land for light industry. Other residents expressed their desire to see the Upper Port shopping district revitalized and perceived more residential development supporting that goal. Others wanted more affordable local housing so their children can live in the area.

Still, several residents pushed back on the notion that more housing leads to community revitalization, pointing out the incremental loss of supermarkets, hardware stores, post offices and other services as commercial areas are turned into housing.

“Port Jefferson has lost most of its shopping. All this traffic on 112 is being pushed through to Route 347 for people [to find what they need],” another resident said.

Kornreich told TBR News Media that the vast majority of the calls that come into his office are opposed to the addition of any new residential properties.

“Residents feel it’s hard to justify using residential units as a tool to revitalize an area which is going to just add more population and more stress to our infrastructure,” he said.

The meeting closed with a vote limited to Port Jefferson civic members to express the association’s agreement or not with the recommendation of the Suffolk County Planning Commission report to disapprove of the zoning change. The vote came in at 14 in agreement with the disapproval of the zoning change from light industry to residential. Five votes disagreed with the decision to deny the zoning change application. One person was undecided.

North Country Peace Group calls for a Gaza ceasefire

by Samantha Rutt - January 11, 2024

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Local residents gathered Dec. 29 in front of Port Jefferson Harbor to participate in a ceasefire vigil organized by the North Country Peace Group. The event, held amid the ongoing Israeli-Hamas conflict, aimed to raise awareness and call for an immediate end to the violence in Gaza.

As the clock struck noon, participants displayed signs bearing messages of peace and hope. Speakers from the peace group shared their thoughts on the conflict, urging those present to advocate for diplomatic solutions and humanitarian aid.

“We need to be visible, we need to let people know what our community stands for,” Port Jefferson resident Myrna Gordon said. “We need to let them know that we want a ceasefire, that we want to end these atrocious killings. It’s important for our community to see that we’re here, that we’re not going to go away, and what’s happening now.”

Attendees shared stories of hope, emphasizing the cost of the ongoing conflict.

“We’ve been doing this for over 50 years,” Gordon said. “You do get tired, and you do get worn down by the bureaucracy. But with support like this in our communities, we’re very fortunate to have a very solid community of peace activists, people who are simply working for justice. We just have to stay the course.”

Despite the somber mood, the vigil was also a testament to the enduring human spirit. The shared grief and the collective call for peace created a powerful sense of solidarity among those present.

The ceasefire vigil is just one of many similar events taking place around the world. As the conflict continues, the call for peace grows louder, urging leaders to find a way to end the suffering and bring about a lasting peace.

The Fifth Season’s dynamic duo

by TBR Staff - December 28, 2023

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How John and Deborah Urbinati spread comfort through food

Deborah and John Urbinati accept an appreciation certificate from the Ronald McDonald House Charities in 2017. Photo courtesy Deborah and John Urbinati

By Sofia Levorchick

Since they were teenagers, John and Deborah Urbinati have been immersed in the culinary world, sharing a passion for the restaurant business. However, it was when they met in a restaurant in Colorado that they decided to pursue their culinary journeys together.

After they married, the Urbinatis traveled across the United States, gaining knowledge about food, cocktails and wines. Once they moved back to New York, their love and passion for the industry propelled them to want to work in a restaurant together.

They partnered with the original owners of The Fifth Season in Greenport, then relocated and reopened the restaurant in Port Jeff.

As owners of The Fifth Season for almost 16 years, the couple found that they wanted to pair their shared passion for food with their desire to give back to the community.

“We’ve always known that food is a great connection with the community because it allows us to provide sustenance and comfort to people,” Deborah Urbinati said.

“Plus, we’ve always had a very strong sense of service to our community,” John Urbinati added.

Giving back

Almost a decade ago, the Urbinatis came across the Ronald McDonald House Charities nonprofit organization, established at Stony Brook Children’s Hospital.

The Ronald McDonald Family Room offers a welcoming and comforting environment within the hospital, providing patients and their families with nourishing food.

John and Deborah were initially asked to deliver a meal here and there, but their activity eventually evolved into a more extensive commitment between their restaurant and the foundation.

“The last thing these families think about is food in such a stressful setting,” John noted.

Deborah added, “Hearing the struggles that people are going through with their children, it makes it easy to want to do more.”

“And because we felt so good about being able to provide a service for people that are really in need, we realized we could do this every week,” John said.

Every Wednesday, the Urbinatis and their staff pack meals to be delivered to the Ronald McDonald Family Room. Beforehand, they take the time to brainstorm what meals to cook and send out, sometimes making the dishes personable.

Deborah recounted the time they had a patient from the hospital come into the restaurant because she had eaten their food at the Ronald McDonald Family Room. “She loved the chicken fingers, and when she unfortunately went back to the hospital, we ensured that chicken fingers would be specially delivered to her every week,” she explained.

Striking a balance between managing a restaurant and volunteering could seem to be a challenging feat, but the Urbinatis have made it a routine, motivated by the rewarding aspect of giving back while doing what they love.

“A lot of it is just a mindset,” John said. “You make it part of your daily routine. Once you make the commitment and decision to do it, you figure out a way to make it work,” adding, “It’s not just us doing the work, too. We have a tremendous team here.”

Collaboration among the Urbinatis and their Fifth Season staff has contributed much to the success of the overall philanthropic effort. Whether cooking chicken, packing up boxes or writing what’s on the box, the restaurant staff plays a crucial role in helping the Urbinatis in the Ronald McDonald House organization.

“All of the support staff we have here all step in and take a piece of the puzzle, and we’ll all put it together in the end,” John stated.

Sometimes, they even see volunteers from the Ronald McDonald Family Room come in for dinner. “It’s almost a full circle moment — we support them, so they support us,” Deborah said.

They have received an overwhelmingly positive response from families who are reaching out with emails, phone calls, letters and personal visits to showcase their gratitude for what the Urbinatis have done for the Ronald McDonald House organization.

“We go in doing it not looking for anything in return,” Deborah indicated. “But in return, we do end up feeling grateful that we’re able to help, and it makes us beyond happy to see that our efforts are fostering positive change.”

TBR News Media recognizes John and Deborah Urbinati as 2023 People of the Year for using their talents to improve our community.

The holiday season prevails Down Port

by Bill Landon - December 24, 2023

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Downtown Port Jefferson was ready for Santa as the shops and businesses of the village continued a popular tradition this holiday season.

— Photos by Bill Landon

Accounting practices spur deep dive into Port Jeff Village finances

by Lynn Hallarman - December 15, 2023

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Village board hires financial firm to untangle information gaps in capital fund record keeping

By Lynn Hallarman

Concerns were raised by newly-appointed village treasurer Stephen Gaffga about the bookkeeping practices that track the village’s capital project fund, prompting a call for a full accounting of the fund’s financial records going back at least seven years.

Gaffga was recently the treasurer for the Village of Greenport. He was hired this past summer by Port Jefferson Village, replacing Denise Mordente who served as treasurer for the previous administration.

During the Nov. 20 meeting of the Port Jefferson Village Board of Trustees, Gaffga described the capital fund’s bookkeeping as having a “severe information gap” in the fund’s ledger. Standard financial procedures “were not followed as best practice,” according to Gaffga.

“I came into Port Jefferson in September, and I saw a negative balance with the capital fund,” the treasurer said. “I tried to figure out how that came to be.”

Gaffga explained at the meeting that capital projects were approved and money was spent, but all these expenses were recorded as a “running tally on the ledger.” This accounting method makes it seem like there is a negative balance for all these projects.

“That’s not the case — we borrowed money, got grant funding, transferred money from the general fund, but the trail is very difficult to follow,” he said.

Gaffga recommended the board hire an outside specialized CPA firm, PKF O’Connor Davies of Hauppauge, to receive assistance in analyzing the record keeping of the capital fund going back in time. As stated at the trustees meeting, the cost of the lookback should not exceed $4,500 per year analyzed. The goal of the analysis is to uncover the financial history of each capital project and “establish a clean slate,” Gaffga said.

“It is entirely possible that everything is OK dollarwise, and it is just a mess on the books,” he told TBR News Media.

Former village Mayor Margot Garant, objected to Gaffga’s characterization of the records. “We did a lot in 14 years, and we used our money very carefully,” she said in an interview, adding, “The documents in place are pretty easy to follow. I don’t know what their issue is.”

The New York State Office of the State Comptroller requires municipalities to undergo an annual audit of financial records. According to the 2022 audit done by the independent accounting firm Cullen & Danowski of Port Jefferson Station, the village had areas for improvement.

Firstly, the village neglected to properly inventory its capital “hard” assets, according to Chris Reino, who represented the auditor at the August trustees business meeting.

The village has no running list of assets like trucks, buildings, computer equipment and furniture, for example, since “at least 2014,” Reino said.

As a consequence, if something goes missing or “there is a catastrophe, it will be hard [for the village] to make a claim to an insurance company to replace it,” Mayor Lauren Sheprow noted.

Secondly, the report indicated that the “village did not maintain adequate accounting records” of the capital project fund.

Cullen & Danowski did not respond to email and phone requests for comment for this story.

Capital project fund

The capital project fund financed a range of projects over time for the village, such as restoring the East Beach bluff, repaving walkways at Harborfront Park, creating the Barnum Street parking lot, building bathrooms at Rocketship Park, digitizing records and more.

The trail of money for a project should be easy to follow by a citizen, according to the state Comptroller’s Office. Bookkeeping for the capital fund should tell the complete story of how taxpayer dollars are appropriated and spent for each project to prevent overspending or leaving financial holes in the funding for essential village improvements.

“I want this board to be educated about this process, so we are all aware of where the money’s coming from and how it’s being spent,” the mayor said at the November board meeting.

Financial transparency

At the August board meeting, Sheprow complained that members of the previous board “never saw the 2022 audit.”

“I don’t recall specifically, but I know I had a discussion with [the trustees] and the treasurer that [the audit report] was in, and I believe that was January,” Garant told TBR News Media.

While financial audits should be posted, along with other yearly financial records on the village website after the Board of Trustees reviews them according to OSC best practice, the 2022 audit submitted to the village administration in January this year was not posted to the village website until this past week, shortly after TBR News Media requested to review the audit report (see portjeff.com/fiscalyear2022auditdocuments).

Mordente did not respond to requests for comment for this story about the village’s 2022 auditing process.

Moving forward, Sheprow said she wants to remedy this perceived gap in transparency.

Gaffga said at the November board meeting the village wants to establish a clean slate so there are no “skeletons bookkeeping-wise that could hold the village back.”

Miller Place Panthers girls basketball bests Port Jeff Royals

by Bill Landon - December 14, 2023

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Being one of the smallest schools in Suffolk County, when the Lady Royals of Port Jeff play an early season nonleague game, they always face a team from a larger school district. This was the case Friday afternoon with a home game against Miller Place.

Having lost perennial scoring threats to graduation, Port Jeff’s roster features only one senior as the Lady Royals had their hands full, falling to the Panthers 47-22 in the Dec. 8 matchup.

Returning starter Ava Zicchinelli for Miller Place was the offensive spark for the Panthers, leading her team with 14 points followed by Brooke Callaghan, who banked nine. Sophia Ingenito netted seven.

Rose Meliker-Hammock scored three from the floor and three from the free throw line for nine points for the Royals.

Port Jeff (0-2) retakes the court with another nonleague matchup Saturday, Dec. 16, with a road game against West Islip. Game time is scheduled for 10 a.m.

The Panthers (2-4) face one more nonleague matchup at home to Pierson/Bridgehampton Dec. 20 before league play begins with a home game against Harborfields Thursday, Jan. 4, with tipoff at 5:30 p.m.

Huzzah! The 27th annual Dickens Festival rings in the holiday spirit

by Julianne Mosher - December 9, 2023

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Nearing three decades, the village of Port Jefferson turned once again into a Dickensian storyland for the annual Charles Dickens Festival.

Kickstarted by a parade down East Main Street on Saturday, Dec. 2, dozens of people dressed to the nines in their best Victorian-era suits and gowns joined characters from Dickens’ books like “Oliver Twist” and “A Christmas Carol” to march to

the Village Center.

“This really is the unofficial kickoff to the holiday season,” Mayor Lauren Sheprow said. “Walking through the Village Center is literally like a movie set, and what the arts council has done in such a short period of time, I’m overwhelmed and amazed by it.”

Spearheaded by the Village of Port Jefferson and the Greater Port Jefferson-Northern Brookhaven Arts Council, there were plenty of things to do and see.

Different dance troupes performed throughout the day in different locations, while a blacksmith was melting iron in front of the Frigate store. For the first time ever, the arts council created Santa Claus Central, located inside the Methodist Church.

Sheprow said she was looking most forward to watching her nephew perform at the Presbyterian Church with his school’s orchestra, “and see how residents and visitors really appreciate this event.”

And it wouldn’t have been a Dickens Festival without sporadic performances from “Oliver Twist” and “A Christmas Carol” scheduled throughout the day on Main Street.

Other fun events that followed into Sunday, Dec. 3, despite the wet weather, included ice skating, checking out the festival of trees inside the Village Center, a magic show, horse and carriage rides and performances from all levels of the Port Jefferson school district choirs and orchestras.

Port Jeff village board walks through revised ethics code during work session

by Raymond Janis - December 9, 2023

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Conversations over ethics are ramping up in Port Jefferson, where the village board of trustees is nearing sweeping changes to its Code of Ethics.

A public hearing on the code changes took place on Nov. 20, with the village’s ethics counsel, Steven Leventhal, presenting a draft code that would repeal and replace the existing ethics standards within the Village Code. The proposed code changes include three main categories: a code of conduct, disclosure requirements and administration. [See story, “Port Jeff village board, residents mull over ethics code revamp,” Nov. 25, TBR News Media.]

The board reconvened Tuesday night, Dec. 5, for a work session spanning over four hours.

“The primary purpose of tonight’s meeting is to give you, the board, the opportunity to address any questions that you might have to me and to have a discussion and deliberation on any points that need to be resolved,” Leventhal said.

Leventhal and the trustees walked through the code line by line, clarifying and amending various sections of text along the way.

The board will meet again Monday, Dec. 11, for its monthly general meeting. Leventhal pledged to supply the board with a revised version of the draft code, along with a redline version of the text, before the meeting begins.

Residents can continue submitting written testimony to the village clerk until Thursday, Dec. 7.

To view the entire work session, see the above video.

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