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Lynn Hallarman

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Retiring Trustee Stan Loucks accepts a gift of thanks from village officials at June 25 PJ trustees meeting. Photo by Lynn Hallarman

By Lynn Hallarman

The Port Jefferson Board of Trustees passed several environmentally focused resolutions at its June 25 meeting, ranging from a ban on single-use plastics at the Village Center to a letter urging the governor to support the modernization of MTA rail infrastructure.

E-bike concerns

The meeting began with a report from Suffolk County Police Officer Casey Berry of the 6th Precinct, who addressed ongoing frustrations surrounding e-bike safety and the limited enforcement tools currently available. Berry cited an increase in unsafe riding by minors and pointed to a tangle of state laws that restrict what local police can do. 

“Our hands are tied in so many ways. We’re trying to ask ourselves, what can we do?” she said. 

This reporter spoke with several locals who are concerned about minors racing around the village without helmets, traveling the wrong way on one-way streets or failing to yield to pedestrians. New York State law requires minors to wear a helmet while riding. 

“I shared our concerns with Assemblywoman Rebecca Kassay (D) to help us regarding state legislation regulating e-bikes,” said Trustee Kyle Hill, liaison to the safety committee.  

Low flying helicopters

Resident Barbara Sabatino voiced concerns about helicopters flying low during takeoff and landing at the Northwell Health’s Skyhealth Heliport at Mather Hospital. 

Sabatino described several incidences when the helicopters flew low over trees. The noise was so loud, in one instance, she had to pause a conversation with a neighbor.

“I would like to remind Mather that their helicopter service sits right in the middle of a residential area,” Sabatino said. 

Local aviation expert Robert Grotell explained in a phone interview that weather is often the reason for deviations from standard flight procedures.

“It’s not just rain— it could be wind, fog or low cloud cover,” he said.  

“We will be in touch with Mather Hospital’s Community Relations Office to convey your observations,” Mayor Lauren Sheprow said. 

Single-use plastics 

EcoLeague members Jennifer Vest and Holly Fils-Amie stand next to BYOC sticker displayed at the Secret Garden Tea Room & Gift Shoppe in PJ Village, Nov 2023. Photo by Lynn Hallarman

The trustees approved a resolution banning single-use plastic cutlery at rented events held at the Port Jefferson Village Center. The decision received cheers from environmental advocates, Myrna Gordon and Holly Fils-Amie, who led a two-year campaign for sustainable practices at municipal venues. 

‘Holly, I appreciate the kind of research that you did to make the business case. Thank you,” said Trustee Xena Urgrinsky, liaison to the village finance committee.  

Fils-Amie also highlighted the Port Jefferson EcoLeague’s BYOC (Bring Your Own Container) initiative, which promotes reusable containers at local eateries.  BYOC stickers identify establishments that have agreed to fill patron’s own container rather than use single-use plastics.  According to Fills Amie, village participating businesses— Southdown Coffee, Locals Café, Tiger Lilly Café, and the Secret Garden Tea Room & Gift shoppe display stickers in their windows.

“I think it’s a very good starting point for moving toward other green initiatives and marketing ourselves as a green community,” Fils-Amie said. 

Walkability efforts 

Myrna Gordon announced that Cynthia Brown, the Director of New York Coalition for Transportation Safety, will speak at the July 14 Port Jeff Civic Association meeting.

Walkability is increasingly a key factor in evaluating livability in U.S. communities. While Port Jefferson does not have an official walkability score, USA Today recently ranked New York City tenth nationwide, with Philadelphia taking the top spot.

“When you are using the crosswalks, make eye contact with the drivers, or wave to the drivers. If they don’t look like they see you, don’t cross,” Gordon advised.

LIRR electrification support

Trustees passed a resolution to send a letter from the board urging Governor Kathy Hochul to sign New York State Assembly Bill A08560A, also known as the “Furthering Rail Transit in Suffolk Count Act.”  

The bill, sponsored by Assemblywoman and former village trustee Rebecca Kassay, asks the state Department of Transportation to finalize a permanent access and construction easement for a 40-acre parcel at the Lawrence Aviation Industries Superfund site. The parcel would house a new rail yard essential for electrifying the Port Jefferson LIRR Branch. Trains would be shifted off of diesel fuel, eliminating unhealthy locomotive fumes.

The legislation mandates that the land deal be completed before a firm deadline of June 30, 2025 at a nominal cost of $10 to the MTA.  

“This legislation is important because it’s the linchpin to the MTA actually committing to electrifying the Port Jeff Rail,” trustee Hill said. “You can see the exhaust coming out of the current diesel trains.” 

The bill grants a permanent access and construction easement on property currently used for the Greenway Bicycle and Pedestrian Trail.

 “A small section of the Greenway trail will be rerouted just to the south. I wouldn’t support this legislation if it threatened our Greenway trail,” Kassay told TBR News Media.

The Board of Trustees will hold an organizational meeting July 9 at 5 p.m. on the second floor of Village Hall. 

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Citizens Commission on Erosion members and Port Jeff Mayor Lauren Sheprow (front left, leaning) examine a blueprint of the PJ Country Club on Feb. 20. Photo by Lynn Hallarman

By Lynn Hallarman

A newly-released interim report from the Port Jefferson Citizens Commission on Erosion offers a candid appraisal of mounting risks and financial pressures surrounding the East Beach Bluff Stabilization.

The report cites worsening erosion, persistent drainage challenges and the likelihood of rising construction costs as factors that could drive up the long-term expenses of Phase 2. In light of these concerns, the commission urges officials to conduct a thorough cost-benefit analysis of alternative strategies before moving forward.

The planned wall of Phase 2 will be constructed seaward of the club building, which sits near the edge of East Beach Bluff on the municipally-owned Port Jefferson Country Club property. According to officials, Phase 2 construction is tentatively scheduled for the fall of this year.

Any strategy moving forward, the commission argues, should recognize that the club building — perched dangerously close to the bluff’s crest — will ultimately need to be moved in the wake of rising sea levels, increasing storms and accelerated global erosion of Long Island’s shoreline.

“The report outlines multiple pathways forward,” Village Trustee Kyle Hill said on his Facebook page. “But each underscores a shared reality — we must begin planning for a strategic retreat [of the club building].”

Overview of the project

In 2017, the village hired GEI Consultants, an engineering firm based in Huntington Station, to develop a plan designed at curbing the rapid erosion of the East Beach Bluff. In recent years, wind, surf and storms have scoured the bluff of vegetation and steadily eaten away at its edge, ultimately leading to the collapse of the club’s gazebo and a section of the tennis courts that once were set perilously close to the brink. 

Phase 1, completed in June of 2023, included the construction of a reinforced steel and cement wall at the base of the East Beach Bluff, along with a series of terraces and native vegetation planted along its slope. 

Destruction of costly Phase 1 work of the bluff face vegetation in the wake of a series of severe storms late in 2023 and early 2024 complicated the overall cost and timelines of the project. [For further information about Phase 1 see TBR News Media website, “Report finds no maintenance or repairs carried out on Port Jeff East Beach Project,” Feb. 6.]

Phase 2, includes the installation of a second wall landward of the bluff crest with the intention of preventing the building from collapsing onto the shoreline below.

The design of Phase 2 is currently being revised to address drainage issues complicating the wall build, according to GEI Consultants’ 2024 Annual Bluff Monitoring Report, submitted to the village this May.

As of yet, the village has not received the updated engineering plans, trustee Bob Juliano confirmed during a recent commission meeting. 

Port Jefferson Country Club prior to collapse of gazebo and edge of tennis courts, undated photograph. Courtesy of PJ Village website

Financial questions linger

In 2021, village trustees projected the initial cost at around $10 million for the Phase 1 and 2 wall build and bluff restoration. This figure assumes at least three decades of structural stability to justify the investment. However, these cost estimates now appear to be outdated with recent inflation spikes and unaccounted expenditure, including a large drainage project, bluff repair and long-term maintenance costs.

The commission report calls for an updated cost analysis factoring these additional projects as well as costs related to potential supply chain uncertainty and tariffs on critical construction materials such as steel. 

Phase 2 is supported in part by FEMA money. The commission expressed concern that this funding may be rescinded in the current political climate, leaving local taxpayers to make up the difference.

“The commission is concerned over the reliability of FEMA funding and whether those funds could be withdrawn,” the report states.

Despite calls for a cost analysis of all options, village officials have not yet initiated a publicly vetted fiscal plan for relocating the facility or other options — something that the commission deems a critical omission in its findings.

GEI report warns of new damage

The recently-released 2024 Bluff Monitoring Report in May, paints a mixed picture. Conducted by GEI, the monitoring period covers from February 2024 to this March.

While the lower bluff wall — reinforced with a steel bulkhead, stone armor and vegetative plantings — has held up, the upper slope is showing new signs of distress, according to the report.

Three storm events in 2024 exacerbated erosion along the western slope. Further displacement of coir logs and terracing, expansion of gully formation, vegetation destruction and signs of internal sediment movement were all documented in the report’s inspections. GEI notes that drainage remains a major vulnerability.

Recommendations include temporary seeding and erosion control matting over denuded areas of the bluff face, sand backfill in certain sections of the lower wall, repairing cracks in the lower wall, inspection and maintenance of the lower wall, replacement of the displaced coir logs and a soil boring analysis at the bluff crest to help define drainage issues.

The report emphasizes the need for permanent drainage landward of the club building and reconfiguration of the current building drainage system southward.

A drainage plan and long-term maintenance plan were not part of the initial design or cost analysis for the entire project — Phase 1 and 2 — according to the commission research on the history of the project.

CCE’s concerns

The commission reviewed the recent GEI report in detail at the June 19 meeting held at the club building. Members appreciated the comprehensive summary and visual timeline of project work but had many concerns about the recommendations.

“What is this [GEI] report trying to accomplish besides complying with the state?” one member asked. “The report should help the village identify problems but also guide the corrective action.”

Members point to vague directives without clear implementation plans, missing details in technical specifications for reconstituting bluff damage, and unexplained rationales for root causes of problems such as why the gullies formed in the first place and are now expanding. One member wants to see a priority ranking of potentially costly recommendations made in the report.

“Does it even make sense to do all these recommendations? Or are we just shoveling against the tide?” another member said.

Bluff base west of the concrete Phase 1 lower wall showing destroyed coir logs, as at March this year. Photograph from the commission’s report

The commission plans to submit questions to GEI and the village board of trustees about the report recommendations, requesting a priority list, cost estimates and a clear funding plan.

Long-term outlook

Trustee Juliano, at a recent Meet the Candidates night, said: “We don’t even know how much the next phase [Phase 2] will cost, and the loss of long-term revenue from the catering facility [that runs private events at the clubhouse] should be taken into account when weighing the monetary pros and cons.”

However, some longtime residents express frustration over the use of millions in taxpayer dollars to subsidize a building that is underutilized by the broader community, with little evidence that it generates sufficient revenue to justify the expense of the stabilization project.

Over the years, many residents say they have seen the club building evolve from a vibrant municipal community center hosting local activities to a catering hall primarily serving private events. There is currently no restaurant at the clubhouse.

“Sadly, this valuable piece of public parkland continues to be underused by our village residents,” resident Myrna Gordon said. She has repeatedly called for a reimagining of the site where the clubhouse sits, including rebuilding inland to protect the bluff and the long-term viability of a club facility as a community asset.   

The village board, under newly reelected Mayor Lauren Sheprow, appears to be moving forward with plans for Phase 2 construction to install an upper wall.

“Protecting public assets and ensuring our approach is sustainable — not just structurally, but economically and environmentally,” Sheprow said at a recent public meeting.

Residents are encouraged to review the interim commission report and the GEI Bluff Monitoring Report, which are publicly available on the village website, and to share their input with the board of trustees. To view the CCE report, visit the village website and search for “Citizens Commission on Erosion.” To view the GEI 2024 Annual Monitoring Report search for “East Beach Bluff.”

“This is a moment for long-term thinking,” Hill said. “It’s a chance not just to respond to erosion — but to reimagine how this space can better serve the entire community.”

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By Lynn Hallarman

Governor Hochul declared a state of emergency in 32 counties, including Suffolk County on June 22. Local temperatures on Tuesday, June 24, are forecast to reach a high of 95 degrees with a heat index—how the heat feels—as high as 105.  Hochul urged New Yorkers to “stay vigilant and safe” as extreme heat blankets the area.

When temperature and humidity soar, the result is not just discomfort— it can be life-threatening, especially for older adults and those with chronic health conditions. 

What is extreme heat? 

Extreme heat causes more deaths than all other weather-related hazards, including hurricanes, major floods and winter storms, according to the National Weather Service. 

The heat index measures how the body perceives extreme heat. Rising humidity combined with temperature makes it feel far hotter than a thermometer alone suggests. Heat Islands—or environments with a high concentration of cement—trap heat and intensify the danger. 

Signs of Heat Stress

Heat cramps are often the first sign of heat-related illness and can be accompanied by weakness, fatigue, headache, nausea and fainting. 

Heatstroke or hyperthermia is a life-threatening complication of heat stress that occurs when your body temperature rises to 104 degrees Fahrenheit or higher,  along with symptoms such as confusion, hot, dry skin, hallucinations, headache or nausea.  At this point, the body’s ability to regulate temperature breaks down, resulting in deadly spikes in core temperature. 

Heatstroke is a medical emergency. Call 911 immediately.  Move the person to a cool environment and apply cool cloths. Do not give fluids, according to medical advice from the National Weather Service. 

Who is most at risk?

Older adults are among the most impacted by extreme heat, as their ability to adapt to sudden heat declines. Additionally, symptoms of heatstroke can be subtle and easily missed in frail older adults; in fact, some older adults may not recognize they’re overheating. In this population, symptoms can be vague, sometimes appearing only as confusion or slurred speech. Untreated heatstroke can lead to death, especially in the older adult population, even in times when there isn’t an official heat wave declaration. 

Adults over the age of 65 make up the largest group of emergency room visits related to extreme heat events. People with chronic health conditions are also at greater risk of death during an extreme heat.  Certain medications, like some antidepressants,  can worsen the effects of high temperatures. In extreme heat, deaths may also occur from heart attacks or worsened respiratory conditions such as chronic obstructive pulmonary disease (COPD) or asthma. 

Dangerous misconceptions

Never rely on a fan as your main cooling source when it is very hot and humid for extended periods.  Do not wait until extreme signs of heat appear, especially in older adults. Once the body’s core temperature regulation fails during heatstroke, it can be difficult or impossible to reverse.

How to prepare

Always have a plan in place for dealing with a heatwave. Most importantly, stay indoors as much as possible and drink plenty of water—do not wait until you are thirsty. 

Older adults should identify a nearby cooling center or ensure at least one room in the home has an air conditioning unit. A fan is not enough. Never leave a child or pet in a hot car– even for five minutes. 

To learn more about how extreme heat affects older adults, go to https://www.cdc.gov/heat-health/risk-factors/heat-and-older-adults-aged-65.html

Lynn Hallarman is a physician and the former director of palliative care at Stony Brook medicine. 

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Port Jefferson Village Hall. Photo by Heidi Sutton 2023

By Lynn Hallarman

The Village of Port Jefferson board of trustees held its June work session addressing several key topics, including recommendations by the Citizens Committee on Erosion regarding Phase 2 of the East Beach Bluff Stabilization Project. Trustee Stan Loucks was not present.

Infrastructure projects

The board reviewed major infrastructure investments funded in part by the Federal Emergency Management Agency and other grants. Trustees allocated $85,798 for storm drain cleaning, with 35 problematic drains identified so far and $322,000 for Sand Lane culvert repairs following damage sustained during the August 2023 storm.  

“I’m so excited about this,” said Trustee Kyle Hill. 

L.K. McLean Associates, a Brookhaven-based engineering firm, is assisting the village in flood prevention efforts. Work is underway, including drone-based topographical mapping and meetings with local stakeholders, such as the Port Jefferson School District and fire commissioners. 

“They’ve hit the ground running,” said Mayor Lauren Sheprow. “There’s real potential for design solutions that make a difference.”

Public safety 

Hill updated the board on enforcement activities and public safety. He proposed extending noise ordinance protections to include federal holidays and suggested relocating a speed reader to East Main Street to address speeding complaints. 

Financial oversight  & technology

Treasurer Stephen Gaffga reported $1.9 million in golf club membership revenue and discussed preparations for the fiscal year 2025 audit. A finalized capital asset valuation report has resolved a decades-long material weakness flagged by auditors.  

The village is also implementing new software to enhance cybersecurity as it prepares to transition to a .gov domain. 

Single-use plastics

Trustees Bob Juliano and Hill reviewed a draft proposal to ban single-use plastics for renters at the Village Center.  The proposal emphasizes known environmental hazards linked to fossil-fuel-derived single-use plastics. Once discarded, these plastics are often incinerated at high temperatures, a process that requires hundreds of millions of gallons of water from Long Island’s aquifers, according to local experts cited in the proposal. 

The Port Jefferson=based Eco-League has offered to create an appendix listing sources for compliant cutlery and cups. The Main Street business, Simple Good, has volunteered to act as a local preferred vendor for eco-friendly alternatives, according to Hill.

Village residents Myrna Gordon and Holly Fils-Aime championed the initiative. Gordon rushed to Village Hall during the work group session to personally thank the board for moving forward with the initiative. The board will take a final vote at the next trustees public meeting. 

Bluff report

Residents Flemming Videbaek and Bob Laravie of the Citizens Commission on Erosion delivered a presentation on the East Beach Bluff Stabilization Project.  Chair David Knauf was unable to attend. Videbaek provided an overview of the commission’s interim report on Phase 2.

Sheprow formed the volunteer commission in the fall of 2024 after residents raised concerns that the multi-million-dollar, multiphase stabilization project lacked sufficient community input. 

The commission’s report evaluates plans for Phase 2, which includes installing a 545-foot-long, 47-foot-deep steel barrier along the bluff’s crest, just seaward of the Port Jefferson Country Club. The wall is intended to stabilize the club building and prevent it from collapsing onto the shoreline. 

“The main focus of the report is to analyze Phase 2, look at alternatives, assess the pros and cons of each option and conduct a risk analysis,” Videbaek said.

He stressed the importance of conducting a full cost-benefit analysis, including consideration of rebuilding the clubhouse to a less vulnerable inland site before moving forward with the Phase 2 wall build. 

“A detailed fiscal analysis of the total project cost and options should be presented to the taxpayers before construction begins,” he said.  “It must be emphasized that at some point the relocation of the building will be necessary.”

Laravie focused his comments on drainage issues at the bluff’s crest and the importance of coordinating plans with Lessing’s Hospitality Group, the newly contracted catering company for the country club, which is planning a “plantings beautification project” in the area affected by drainage problems. 

Hill commented on the importance of smart landscaping in this area, suggesting the use of native plants instead of nonnative ornamentals. 

“Native plants need to be watered less— I’m imagining we would not want to be running sprinklers right there every day” Hill said. 

The mayor did not comment on the commission’s request for comprehensive cost analysis including a possible retreat plan, but reiterated her goal is to develop a master plan for the country club that includes the future of the club building. 

“We need a master plan,” Trustee Xena Urgrinsky said. “I would love to see more reasons for nongolfers to visit. I’d also like to see a design for the green spaces.” 

To view the full report, visit the village website and search for “Citizens Commission on Erosion.” 

The next public meeting of the Board of Trustees is scheduled for June 25 at 6 p.m. at Village Hall.

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Destruction to Phase 1 work to the East Beach Bluff face as of March 2025. Photo from the Port Jefferson Village website.

By Lynn Hallarman

A community informational forum about Phase 2 of the East Beach Bluff stabilization project was held by village officials at the Port Jefferson Village Center on March 27. 

Audience in attendance at the forum held at the Village Center.  Photo by Lynn Hallarman

The forum aimed to update residents on the current status and finances of the upper wall project, summarize the next steps and review the work of Port Jefferson’s Citizens Commission on Erosion. 

Mayor Lauren Sheprow presided over the meeting. The board of trustees, village attorney David Moran, village treasurer Stephen Gaffga and clerk Sylvia Pirillo were present. 

Project summary

Phases 1 and 2 of the East Beach Bluff stabilization aim to halt bluff erosion and prevent the Village of Port Jefferson-owned country club from collapsing down the slope. 

Phase 1 was completed in August of 2023, with the construction of a 358-foot wall of steel and cement at the base of a steep bluff, about 100-feet-tall, facing north toward the Long Island Sound. Terracing and plantings installed along the western portion of the bluff were destroyed in a series of storms shortly after the project’s completion.  

Phase 2 involves installing a steel barrier driven into the bluff’s crest, just a few feet seaward of the country club. This upper wall is intended to stabilize the area landward of the bluff and reduce the risk of structural failure. 

As part of Phase 2’s preconstruction, GEI Consultants of Huntington Station—the engineers for Phases 1 and 2—will be engaged to update the land survey, analyze drainage options, reevaluate wall design for cost efficiency and monitor construction. Village officials will then prepare requests for proposal documents to solicit bids for the upper wall’s construction. 

Concerns of the Citizens Commission on Erosion

David Knauf, chair of the Citizens Commission on Erosion, speaks at the forum. Photo by Lynn Hallarman

David Knauf, chair of the Citizens Commission on Erosion, presented the benefits and concerns of various approaches to stabilizing the country club at the bluff’s edge.  

The CCE serves as a volunteer advisory group to the village on erosion-related issues.  Members are not required to have specialized expertise.

Among the advantages, Knauf noted that a portion of Phase 2 costs will be covered by a Federal Emergency Management Agency grant, reducing the financial burden on local taxpayers.  However, the committee expressed concerns about the reliability of FEMA funding.

“If they are withdrawn, that is going to put us in a heap of trouble fiscally,” he said. 

Key concerns include the unknown long-term costs of the overall project beyond the Phase 2 wall installation. These include a drainage plan, repairs to damage sustained during Phase 1 and ongoing maintenance expenses.

“All of us on the committee are taxpayers, and we’re concerned about getting value for money spent,” Knauf said. “The bluff wall project is not something that you just do and you’re finished. It’s going to have responsibilities and obligations for the village in perpetuity.”

Knauf outlined alternative approaches to building the upper wall, including: 

●Rebuilding the clubhouse inland in conjunction with bluff restoration and drainage improvements. 

●Implementing a partial wall and drainage plan, followed by the eventual relocation of the clubhouse.

 “It is the opinion of the committee that detailed plans for the whole project — including Phase 1 repairs, drainage and Phase 2 — are completed so an accurate assessment of final costs can be presented to the village taxpayers,” Knauf later told TBR News Media in an email. 

Comments from GEI

Following Knauf’s presentation, GEI licensed professional engineer Adon Austin  explained the steps necessary before construction can begin on the upper wall.

The project is designed as a “two-part system [lower and upper wall] working in combination to control bluff erosion,” Austin said. 

“Once we have the design reconfigured and a drainage plan, all of this will go to the New York State arm of the Federal Emergency Management Agency for review,” he added. “FEMA will then revise the cost estimates, the scope and the grant, to align with what the current scope of the project would be.”  GEI will then issue a final design along with construction documents.

GEI has recommended that the village evaluate the current risk to the building’s foundation in response to written questions from the Citizens Commission on Erosion. 

Laura Schwanof, senior ecologist and landscape architect for GEI, commented on possible contributing factors to the current erosion of the bluff face:

“ We were only allowed [by the state Department of Environmental Conservation] to put terraces up six rows — nothing more.” Schwanof said. “ We were prevented from doing any structural work on the western end beyond the golf course.  As far as failure of the system, we worked within the confines of the regulatory agency requirements.”

Treasurer outlines project costs

Village treasurer Stephen Gaffga presented an overview of the financial history related to the East Beach Bluff stabilization project.  To date, the total amount spent so far for Phases 1 and 2 is approximately $6.02 million. 

Phase 1 was funded through borrowed money as part of a $10 million bond resolution passed by the board of trustees in 2021. The resolution was approved by a permissive referendum, meaning it did not move to a public vote. Of the $10 million, “$5.2 million was spent on Phase 1,” Gaffga said.   

According to a fall 2024 audit by CPA firm, PKF O’Connor Davies — previously reported by TBR News Media — Phase 1 exceeded its original budget by approximately $800,000. This overage was not discussed during the forum. 

“The overage on Phase 1 was paid for in past years with taxpayer funds out of the general fund balance,” Gaffga wrote in an email.. 

Gaffga estimated the combined costs to individual taxpayers for Phases 1 and 2 at approximately $77 per year over a 15-year period. However, he noted this estimate may need to be revised once actual costs for the wall construction and other related projects are known. 

”We don’t know what the costs are going be until we actually go out to bid on the construction of the project, and we’re not there yet,” Gaffga said. 

Additional expenses — including a drainage project, repairs to the bluff face and ongoing maintenance costs to the bluff — were not addressed at the forum.

Community questions focus on costs, property use

Most audience questions centered on the project’s cost to taxpayers, technical aspects of the stabilization effort and how the property is used by residents. The golf membership currently includes  “3 percent of village residents,” according to Moran.   

Moran responded to a question about holding a public referendum on whether to proceed with construction of the upper wall or rebuild the facility inland. 

“During that permissive referendum vote back in 2021, no petition was received [from the public within 30 days] as required for a public vote. Bond counsel to the village advised that there’s only one way to call for another vote— the trustees would have to rescind that initial bond resolution. This would mean the loss of FEMA money.” 

Village resident Myrna Gordon said in a statement to TBR News Media:

“Residents who own the facility should be the ones that determine through a referendum how best to resolve its use, function and future — of both the building and bluff that is so greatly compromised.” 

The meeting closed with comments from members of the board of trustees:

“Phase 2 is a way to ensure that we protect the bluff so that we buy time. To decide how to deal with the building.  Maybe we retrieve the building; maybe it gets moved — who knows?” trustee Xena Ugrinsky said. 

“ If you have strong feelings about this issue, I highly encourage you to email the board,” trustee Kyle Hill said. 

The Citizens Commission on Erosion can be reached at: [email protected].

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Port Jefferson Village Hall. Photo by Heidi Sutton 2023

By Lynn Hallarman

The March 26 meeting of the Incorporated Village of Port Jefferson Board of Trustees was marked by public comments on communication policies, a resident complaint and an emerging capital improvement plan for parking. 

Resident calls for dialogue 

Longtime resident Myrna Gordon called for “improved transparency and communication” from the board of trustees. She expressed concern that the trustees were no longer responding to basic questions during public comment, describing it as a frustrating shift in practice. 

“We used to have a conversation,” Gordon said. “Now we’re told — make an appointment.” 

Mayor Lauren Sheprow responded: 

“Let’s keep that conversation going. Come and visit me any day.” 

Village resident Matthew Franco speaks during public comment. Photo by Lynn Hallarman

Gordon countered: “I’m talking about here at the podium, which is important.” 

Village attorney David Moran clarified that the change in policy was intended to “protect trustees from being put on the spot or answering inaccurately in public without adequate preparation.”

“We have been very polite. We have been very orderly. We ask questions because we want answers now — not silence,” Gordon said. 

Village resident and declared 2025 trustee candidate Matthew Franco alleged that during a meeting held earlier in March in Sheprow’s office, the mayor made “disparaging and false remarks about him [Franco] and his son,” in connection with an unspecified incident involving golf course fees incurred by his son. 

Moran urged Franco to submit a written complaint, noting a more specific and detailed account would allow the board to assess the allegation.

Parking fees 

The meeting shifted to a proposal from the Village Parking Committee, which recommended a three-year freeze on parking fees to provide more consistent rates for visitors. 

“You can’t keep charging our customers more and more money every year and keep raising the rates. I mean, you’re killing businesses down here. You can’t just keep taking and taking and taking,” parking committee chair James Luciano said. 

Trustee Kyle Hill proposed an amendment to omit the rate freeze. 

“Parking revenue is tremendously important for the village’s budget, while we all want stability, we need to leave room to adjust based on performance given the experimental changes to the rates,” Hill said. 

In the final vote, the board retained the committee’s recommendation for a rate freeze. The suggestion will now be considered as part of a parking capital plan being developed by the village treasurer Stephen Gaffga.

Beginning on April 16, a $1.00/ hour parking fee will be enforced from Monday to Thursday and a $3.00/ hour fee from Friday to Sunday. There will be no minimum parking time. 

Two percent tax cap 

Later in the meeting, the board approved a procedural tax cap override. This measure gives the village the option to exceed the 2% New York State tax cap if necessary. 

Gaffga emphasized that adopting the override serves as a financial “insurance policy” in case of unforeseen costs before the next budget cycle starts at the beginning of May 2025. 

Prom dress donation

Anthony Flammia, assistant code enforcement supervisor, announced a community-wide prom dress donation drive organized under the banner of Codes Care. Gently used dresses and accessories will be collected through April 25 at the Port Jefferson Village Center. Free try-on events are scheduled for April 26 and 27. 

Visit the village website for dates of upcoming meetings: www.portjeff.com.

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We have a special episode of our podcast series: The Pressroom Afterhour,  
 
TBR Reporter Lynn Hallarman brings us to the front lines of the fight to protect the 9/11 health program against recent attempts to slash the program’s funding.

Note to listeners, this episode contains graphic depictions of events on September 11th, 2001, and one offensive word.

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PJ Country Club prior to collapse of gazebo and edge of tennis courts, undated photograph. Courtesy of PJ Village website

Phase 1 of the East Beach Bluff Stabilization was the first part of a $10 million initiative aimed at arresting bluff erosion and preventing the Village of Port Jefferson-owned country club from sliding down the slope. 

This first phase of the project was completed in June 2023. By any official accounts of the time, Phase 1 was a success. But within months of completion a series of storms in late 2023 and early 2024 damaged the site, undoing costly work, setting back progress and hampering the goals of the project. 

According to the May 2024 Bluff Monitoring Report covering the period from September 2023 to February 2024, conducted by GEI Consultants of Huntington Station (the engineering firm that designed Phase 1), the village had not implemented recommended repairs, increasing the risk of more complicated and expensive upkeep and repair in the future. 

The report stated that “no maintenance or repairs to date were undertaken by the village following the storms,” further suggesting that the village implements “necessary repair to the project as soon as possible.” 

The report’s findings have raised questions among residents and officials about the long-term viability of the stabilization efforts and financial resources needed for continued upkeep and repairs. 

TBR News Media reviewed GEI’s 2024 Bluff Monitoring Report — required under the Department of Environmental Conservation permit for Phase 1 — and spoke to experts, village officials and residents, exploring the report’s recommendations and the obstacles confronting the village in completing its requirements. 

Costs of phases 1 and 2

At the completion of Phase 1, a 358-foot wall of steel and cement was constructed at the base of a steep bluff, about 100-feet-tall, situated on East Beach, facing north toward the Long Island Sound. 

As part of the project, the severely eroded bluff face — scoured and denuded by years of storms — underwent restoration. Native vegetation was planted and secured with eight rows of timber terraces, and coir logs (interwoven coconut fibers) at the lower section and, toward the crest, with burlap netting. 

The total cost of the Phase 1 project according to village treasurer, Stephen Gaffga, is “$6,024,443 million, of which $677,791 is related to design/engineering/permitting/ surveying, and $5,346,652 was spent on construction.”

At the crest of the bluff, approximately 30 feet beyond the precipice, sits the country club. Phase 2 involves the installation of a 545-foot long, 47-foot-deep steel barrier driven into the bluff’s crest, just a few feet seaward of the country club. The barrier is designed to stabilize the area landward of the bluff and prevent erosion, further reducing the risk of the building collapsing. 

The cost of Phase 2 will be partially funded by federal taxpayer dollars as a $3.75 million FEMA grant, the final approval recently completed this past week, allowing for the village to receive bids for the work in the coming months for the construction of the upper wall. Local taxpayer dollars will fund the remaining Phase 2 expenses. 

According to Gaffga, the Phase 2 “complete expenses are yet to be determined,” he explained in an email. The total cost will be better understood once the village receives bids for constructing the upper wall

The stabilization project, since its inception in 2017 has been presented by village officials as an urgent necessity. With this imperative in mind, the trustees approved a $10 million bond resolution, without a community referendum, in 2021 to fund the project’s two phases.

In a January 2023 statement by former Mayor Garant, after permitting and plans had been finalized, she warned, “If immediate measures to combat and stop the erosion are not implemented, the building foundation will get exposed, will lose structural support, and slowly but surely will fail — causing significant structural damage first, followed by complete collapse of the [country club] building.”

2024 GEI report findings

Heavy rainstorms swept across Long Island in the early fall of 2023, beginning with Hurricane Lee on Sept. 12 followed by another severe storm on Sept. 23.

According to the GEI report, these storms caused “post-storm stress” to the new vegetation leading to plant die off, shifting sands and forming a small ravine — also referred to as a gully — past the western edge of the wall at the base of the bluff. 

To prevent further damage, GEI recommended that the village “replant beachgrass in stressed areas of the bluff face and protect the western edge of the wall by adding a filter fabric and stone.” 

Photograph of East Beach Bluff Phase 1 taken as part of the GEI post-storm inspection after Hurricane Lee on Sept. 12, 2023. Courtesy of PJ Village website

However, two additional major storms in December 2023 and February 2024 brought strong winds and heavy rainfall expanding the damage started in September. A GEI post-storm inspection in the days following the storms found that a large ravine had formed on the eastern edge of the bluff face, further damaging the vegetation, matting and terracing within the ravine.

Photograph taken as part of the GEI inspection report Feb. 22, 2024 showing extensive damage to the bluff in the vicinity of stressed growth identified in September 2023. Courtesy of PJ Village website

In total, the May 2024 report outlined detailed recommendations involving improved drainage, repairs to terracing, laying down of erosion control fabric and replacement of beachgrass. The report’s recommendations concluded with concerns about utilizing honeycomb grids by Coastal Technologies Corp. under consideration by village officials, namely: “GEI has expressed concern that such an installation may not be effective at East Beach due to the types of soils present and the steepness of the East Beach Bluff.”

Despite these concerns, the Board of Trustees at the Oct. 23 public meeting approved a resolution to use American Rescue Plan Act funds at the total cost of $33,920 to pilot test Coastal Technologies stabilizing devices, pending a revised permit from the DEC. 

In response to GEI concerns, George Thatos, Coastal Technologies co-founder and head of design, said, “Our Cliff Stabilizer system stabilizes near-vertical slopes with vegetation, unlike terracing which requires major regrading and cliff-top land loss.” He added, “Our solution naturally reforests bluffs.”

According to DEC representative, Jeff Wernick, if a permit holder “cannot follow a report recommendations due to environmental conditions, DEC works with them to modify the permit to correct the issues. If the recommendations are not followed due to negligence, it could result in a violation of the permit and enforcement action.” 

Port Jeff Citizens Commission on Erosion

This reporter attended a recent meeting of the Port Jefferson Citizens Commission on Erosion. Their mission, in summary, is to act as a volunteer resident advisory group to the village on matters of erosion confronting the village. So far, much of the group’s focus, chaired by village resident David Knauf, has been on the East Beach Bluff Stabilization project.

On Jan. 20, the committee submitted detailed written questions to Mayor Lauren Sheprow expressing concerns about the overall status of the stabilization project. It questioned plans to proceed with Phase 2 before implementing drainage recommendations and before updating the land survey of the upper bluff that is about three years old. The commission urged these steps be completed before soliciting bids for the construction of Phase 2. 

 ”There was damage that occurred since the Phase 1 was completed that hasn’t been addressed, meaning that it keeps getting more pronounced. There were ongoing reports that were done during the past year,” Knauf said at the Jan. 23 commission meeting. 

He added that repairs “should have been done up to now so that whatever was occurring [with Phase 1] didn’t get worse.” 

The commission, to date, has not received a comprehensive update on maintenance done on the bluff/wall as recommended in the May 2024 report, according to Knauf. 

According to village trustee Robert Juliano, any maintenance and repair done during the time frame of the 2024 report “was minor, such as grooming the beach by village employees.” 

Other concerns brought up at the meeting included a request to review a retreat plan allegedly completed under former Mayor Garant and actively participating in vetting of contract bids. 

Sheprow, present at the meeting, told TBR News Media her responses to the written questions from the commission, reviewed at the Jan. 23 meeting, would be posted on the village website. 

“The village will look to enlist the Citizens Commission on Erosion to help facilitate an open forum where GEI will present the Phase 2 project design and a path forward for Phase 1 remediation and restoration,” the mayor said in an email to TBR News Media. 

The 2023 Annual Post-Construction Bluff Monitoring Report dated May 2024 and related items can be viewed at the Port Jefferson Village website at: www.portjeff.com/ 206/East-Beach-Bluff.  

For earlier reporting by TBR News Media, visit tbrnewsmedia.com and key in “East Beach Bluff Stabilization project.” 

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Gov. Hochul visits Stony Brook following Aug. 18 storm. File photo

By Lynn Hallarman

The Federal Emergency Management Agency denied requests from Gov. Kathy Hochul (D) on Nov. 14 to provide funding assistance for Suffolk County homeowners impacted by the severe flooding this past August. 

Hochul requested disaster assistance from FEMA’s Public and Individual Assistance programs for Suffolk County in September in the wake of a relentless six-hour downpour in the early hours of Aug. 19. 

Floodwaters from almost 11 inches of rain destroyed roads and damaged numerous residences and businesses across the North Shore of Suffolk County. Multiple swift water rescues occurred in the Town of Brookhaven, and flooding caused a breach of the Mill Pond Dam in Stony Brook Village causing six families to be displaced. 

“Over 2,000 residents and business owners experienced flood damage in some capacity, and Stony Brook University had to relocate and/or shelter hundreds of students,” according to the statement released by the governor’s office shortly after the storm. 

President Joe Biden (D), in October, approved a major disaster declaration for New York State for recovery efforts. The federal funding supports emergency work and repair by local governments and eligible private nonprofit organizations. 

However, this aid funding does not include flood damage repair for individual households. 

The November FEMA declaration denied Hochul’s request for aid to homeowners. 

“It was determined that the damage was not of severity and magnitude to warrant a Federal Declaration for Individual Assistance,” said a statement from FEMA.

Rep. Nick LaLota (R-NY1) sent a letter to the governor on Nov. 20 urging her to appeal the decision to deny Individual Assistance to Suffolk County residents.

“Suffolk County families devastated by the August 18 flooding, cannot be left to shoulder the burden alone,” he said in the letter. 

“While the federal denial [for individual homeowners] was disappointing, we plan to appeal and will continue fighting to ensure storm-impacted residents have access to recovery resources,” said Gordon Tepper, Long Island press secretary for Hochul, in an email statement to TBR.

A local flood ordeal

Kellie Coppi, an East Setauket homeowner, describes a harrowing ordeal when her basement was rapidly flooded with six feet of stormwater the night of the storm. As she tried to soak up the water

Floodwater line in Coppi’s Basement after the night of the Aug. 8 storm. Photo courtesy Kellie Coppi

with towels, a sudden surge trapped her, her father and her dog in the basement. If not for her husband breaking down the basement door, they might have drowned.

Coppi’s father, who lives with her and her family, is recovering from recent cancer chemotherapy. In the flood, he lost his life-long belongings stored in the basement. 

“Everything in the entire finished basement had to go, and everything from my deceased mother, who passed away right before the flood,” she said. 

Coppi thought she would receive funding aid after FEMA officials made a visit to her house, but she has yet to hear back from them. 

“I thought that was a really good sign, because it was a whole team with jackets and everything, wow!” she said. She added, “They took pictures and checked the property. It seemed totally legit and that something was going to happen,” she said to TBR News Media. 

As a backup, Coppi applied for a $ 50,000 grant to the New York State Homes and Community Renewal Agency’s Resilient  & Ready Home Repair Program available to affected homeowners. 

“But that’s been even more challenging than FEMA,” she said. “They asked for every document under the sun.” 

Coppi made it to the second round but still has not heard any news from HCR. She does not know anyone in her community who received this funding, only those who were denied.

The application deadline was Nov. 8.

 According to Shachar Roloson, assistant director of communication for HCR, “a large number of applicants are still gathering documents or working with contractors to get repair estimates” in an email to TBR. 

“Over 600 applications were received on Long Island. Of those, 80 applications have been fully or conditionally approved to date,” said Roloson. 

TBR spoke with Brookhaven Town District 1 Councilmember Jonathan Kornreich (D-Stony Brook) about his efforts to advocate for local homeowners affected by flooding damage.

After speaking with residents, Kornreich estimates that at least 30 households in the Stony Brook area alone have tens of thousands of dollars worth of damage to their homes. 

“There are people in our community who are suffering, and that is what I am focused on,” he said. 

Hochul has 30 days to appeal FEMA’s decision.

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Port Jefferson Village Hall. File photo

By Lynn Hallarman

Village of Port Jefferson officials addressed resident concerns over a new policy suspending village employees from carrying firearms in a statement posted on the village website on Nov. 9. 

Officials also emailed this statement to residents on the village’s contact list. 

The statement, issued by Mayor Lauren Sheprow and the board of trustees, follows an incident Sept. 27 when a firearm was found in a public restroom in the village hall. The firearm belonged to a Code Enforcement employee under their privately obtained concealed carry license. 

In response to this incident, during an emergency meeting called Oct. 25, the board of trustees approved a measure 5-0 suspending firearms carry for all village employees, including Code Enforcement staff with personal concealed carry permits. 

Several Code Enforcement officers resigned recently, presumably related to the firearms ban. The message clarified that the village does not issue firearms to employees, noting that Code Enforcement staff are not considered police. 

“Code Enforcement personnel do not constitute or comprise a police force, nor do they possess police power or authorization to enforce the penal code,” according to the statement.

Village officials aimed to reassure residents that the suspension would not compromise public safety. The statement continues that, “the Suffolk County Police Department has agreed to increase patrols and tours in Port Jefferson to ensure residents feel safe and secure in light of any misrepresentation of intentions otherwise.” 

TBR News Media was unable to confirm with the Suffolk County Police Department this increase in police coverage.  

Code Enforcement

Code enforcement vehicles parked in Port Jefferson Village. Photo by Lynn Hallarman

Code officers’ scope is limited to actions related to the village code. Their duties include issuing tickets for parking violations, managing traffic during events, investigating code-related complaints and alerting Suffolk County police to possible crimes, according to Sheprow. 

Code officers cannot detain or arrest citizens. They cannot issue summonses for moving violations such as speeding and are not authorized to respond to police alerts transmitted over police radios.

However, the 2023 Manual of Code Enforcement Bureau Rules and Procedures for the Village of Port Jefferson outlines a pathway for obtaining authorization to carry a concealed firearm. 

“No employee shall be given such approval [to carry a firearm] unless documentation is provided indicating completion of a proper firearms training course accompanied by a valid NYS Pistol License,” according to the manual. The manual also requires a “village-approved annual firearms training and qualification course.”

According to Sheprow, inconsistencies between language in the procedures manual and the village code remain unresolved and tied to the union contract governing the hiring of code officers. 

Code officer resignations

TBR News Media spoke with Andrew Owen, who recently resigned as chief code enforcement officer in protest of the firearms ban.

According to Owen, before the resignations, the code enforcement team included 38 officers, 20 of whom had concealed carry licenses; all who carry firearms are retired or current police.  The village clerk could not confirm these numbers as accurate to TBR’s New Media by press time.

Owen, a retired New York City police officer, was hired by Code Enforcement about two years ago with 20 years of police experience and 14 years as a sergeant.

“I told the mayor at the meeting that I cannot, in good faith, enforce policies that I don’t agree with,” he said.

Five days after his resignation, Owen was placed on paid administrative leave until his final day of duty on Nov. 18. According to Owen, the mayor gave no reason for the administrative leave.

Owen believes carrying is essential as a safety measure for code officers who work in the community daily. He considers concealed carry a necessary aspect of employing retired or active police officers who bring valuable experience interacting with the public to the job. 

“Everybody that carried [a firearm] had their qualifications. We went to the range once a year. We had the classroom once a year. It wasn’t that we were arbitrarily carrying firearms. We’re all licensed,” he said. 

He believes Code Enforcement officers support the police department by acting as crime deterrents by patrolling village streets and adding to residents’ sense of safety. 

“We would communicate with the 6th Precinct about what to look out for because there are gang elements in this area. Whether people believe it or not, that’s one thing we are on top of,” he said.

Perception vs. reality

According to former village mayor Mike Lee, the Village of Port Jefferson gave up its right to have its own police force when it was incorporated in 1977. The village receives its police protection from the Suffolk County Police Department, District 6. Two cruisers are assigned to patrol the village daily. 

Decisions about the scope of duties for code enforcement occur at the hyperlocal level in Suffolk County. Some municipalities have recently moved to ban firearms, as Patchogue did, according to Sheprow.  Other Suffolk County municipalities outside of the Town of Brookhaven have their own police force. 

The Nov. 9 statement explains the recent firearm carry suspension was prompted primarily by liability concerns. The statement also clarifies misperceptions of the role of Code Enforcement officers, aiming to reinforce their duties as civil servants working to uphold village code.

Public reactions

This reporter spoke to several residents about the recent suspension. Concerns ranged from feeling “less safe” because of the suspension to several villagers expressing surprise that Code Enforcement officers carried concealed weapons and were in favor of the suspension.

Other residents felt the village benefitted overall from having retired police patrolling the streets, regardless of their limited scope of duties as code enforcement. 

“I am 100% OK with having trained former police carry in our village,” said Fred Hoffman, a long-time village resident. 

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