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East Beach Bluff

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Former New York State Assemblyman Steve Englebright (third from right) with members of the Village of Port Jefferson Board of Trustees on Monday, Feb. 6. Photo by Raymond Janis

The Village of Port Jefferson Board of Trustees met Monday, Feb. 6, with public commendations, updates on East Beach Bluff construction, coastal resilience strategies and parting words.

Recognitions

The village board recognized three code enforcement officers who responded on Dec. 28 to an active shooter incident in Upper Port. Mayor Margot Garant acknowledged code officers Scott Borrero, Emmanuel Kouroupakis and Kevin Toner for their services during a recognition speech.

“I want to thank you in your team efforts for closing off the scene to both vehicular and pedestrian traffic, rendering lifesaving first aid to the victim and keeping all safe until Suffolk County police arrived,” she said.

The board also acknowledged former New York State Assemblyman Steve Englebright (D-Setauket) for his decades of service representing the Port Jefferson community. While she had intended to present Englebright with a plaque, Garant said the village parks department was “so efficient they already secured it on the building” at the Drowned Meadow Cottage Museum.

Instead, she presented the former assemblyman with a picture off the bathroom wall at Village Hall. Accepting this honor, Englebright delivered a brief address, sharing the history of the William Tooker House on Sheep Pasture Road, for which his office worked to secure over $800,000 for historic preservation.

“We have a chance to preserve the legacy that our forebears have brought to us,” he said. “That adventure is just beginning. That house has many more insights to give us as we restore it to useful service.”

He added, “I again say thank you so very, very much to the board. You’re all my heroes, and it’s a great honor to receive the picture off the wall.”

Reports

Mayor Margot Garant offered an update on the ongoing construction at East Beach as part of phase I of the village’s bluff stabilization initiative. 

“They’ll be starting some of the upland work, restoring some of the material that we lost at the top of the bluff,” she said. “Then they’re poised to revegetate the entire slope for the spring.”

The mayor added, “It’s an exciting project. I believe in the project, and I’m looking forward to its completion.”

Entering the budget season, Garant said she is also working with each of the departments with the goal of “not trying to spend a lot of money.”

Trustee Stan Loucks updated the public on engineering plans to replace racket facilities at Port Jefferson Country Club. “These plans call for the building of six pickleball courts and three tennis courts,” he said. “This new facility is going to be constructed with a hard surface to allow play for a much longer season.”

He added, “The facility is going to be available to all village residents, as well as some sort of membership. The timetable for construction is totally dependent upon present construction that is going on up there right now.”

Trustee Rebecca Kassay announced an upcoming meeting between the village and officials from U.S. Geological Survey. Coordinated with the assistance of Elizabeth Hornstein, a New York State Sea Grant sustainable and resilient communities specialist for Suffolk County, the meeting will cover the coastal resiliency needs of the village.

“The mayor and I will display how clearly interested we are in climate resilience and in being proactive about these issues,” Kassay said.

Trustee Lauren Sheprow reported on a recent meeting of the Parks and Recreation Advisory Council, stating that one of the priorities that came from the discussions was updating the East Beach and West Beach restroom facilities.

Deputy Mayor Kathianne Snaden reacted to the success of the 4th annual Port Jefferson Ice Festival. [See story, “Thrills and chills in Port Jeff during annual ice fest,” The Port Times Record, Feb. 2, also TBR News Media website.]

“It was toasty warm that day, but it was a fun event, very well attended,” she said. “The ice sculptures were beautiful as always, and fun was had by all.”

Mayor’s upcoming retirement

‘Your guidance, your instruction and your dedication have gone unmatched and will continue to go unmatched.’

— Kathianne Snaden, to Margot Garant

Near the end of the meeting, Garant announced her retirement as mayor, with her 14-year tenure to end in June. During the public comments period, some residents took the opportunity to thank the outgoing village mayor.

“As a resident, mayor, thank you,” said Alison LaPointe. “As your friend, I’m so proud of you. Congratulations.”

Kathleen Riley discussed the breadth of Garant’s impact over her seven terms in office. “I don’t think many of the residents know to what extent you have done for this village,” she said.

Loucks said he has “learned an awful lot working with Margot,” adding, “I think the world of her and wish her all the best.”

Snaden recognized Garant’s level of commitment during her time presiding over the Board of Trustees. “Your guidance, your instruction and your dedication have gone unmatched and will continue to go unmatched,” the deputy mayor said. “I appreciate you as our mayor, as the leader of this community for so many years, as my friend.”

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File photo by Elana Glowatz

During a public meeting on Monday, Feb. 6, Village of Port Jefferson Mayor Margot Garant announced her retirement from public service. Her 14 years of uninterrupted tenure presiding over the village government will come to its conclusion this June.

“We’re going to give the community back to the residents,” Garant told a group of supporters the night of her first election win in 2009.

Six successful races later, Garant has been at the seat of power longer than any other in the village’s nearly 60-year history. And during that window, the village has undergone considerable change.

Garant’s mother, Jeanne, served three terms as mayor starting in 1999 through 2005. Unlike her mother, who had previously sat on the village Board of Trustees, Margot Garant was a first-time elected official upon entering the mayor’s office.

For over eight years, Garant’s administration engaged in a widely publicized legal battle with the Long Island Power Authority over the assessed valuation and property tax bill on the Port Jefferson Power Station. The tax grievance case was settled in 2018. 

Colloquially known as the glide path, the village and LIPA agreed to an eight-year phasing out of the public utility’s local tax contribution, with a 50% reduction in revenue by 2027.

Known for her ambitious building philosophy, Garant facilitated the construction of numerous projects, including large-scale developments along Port Jeff Harbor and near the train station. 

The development of Upper Port has been a core tenet of her administration. The seven-term incumbent also advanced the envisioned Six Acre Park along Highlands Boulevard, with plans in place to preserve that last remaining tract of undeveloped land as open space.

Garant’s boards have been forced to confront the crippling effects of coastal erosion at East Beach, which presently endangers the Port Jefferson Country Club’s catering facility at the edge of the bluff. 

Construction is currently ongoing for a toe wall at the base of the cliff. Most recently, Garant announced the injection of federal funding to subsidize the upland phase of the bluff stabilization initiative. Controversially, village residents have not had input on these investments through voter referendum.

Outlining why she will not seek reelection, she told the group assembled at Village Hall that her decision to step down was motivated by a desire to let others into the political process. Leaving public life, she reiterated her message delivered 14 years ago.

“It’s not about me, it’s about this community,” she told the audience. “This community is yours, and it’s always been in your hands. I couldn’t have done my job without you.”

The race to fill Garant’s seat is now underway, with candidate announcements expected in the days and weeks ahead. Village elections will take place Tuesday, June 20.

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Mayor Margot Garant analyzes coastal engineering drawings during a public meeting on Tuesday, Jan. 17, at Port Jefferson Village Hall. Photo by Raymond Janis

The Village of Port Jefferson Board of Trustees convened Tuesday, Jan. 17. The board tackled a range of subjects from upcoming coastal engineering projects to a rideshare service and school district facilities.

A proposed westerly wall

Mayor Margot Garant reported a development to the coastal engineering plans at the East Beach bluff, where erosion threatens the village-owned Port Jefferson Country Club’s clubhouse facility.

With $3.75 million in federal funds secured for an upland wall to protect the building [See story, “Schumer secures funds for upper wall at PJCC …” The Port Times Record, Jan. 12], the mayor announced her team is exploring ways to finalize its upland plans.

A proposed “westerly wall,” originally pitched as an add-on extension to the upper wall to accommodate racket sports, is now recommended as a possible erosion mitigation strategy. Huntington Station-based engineering firm GEI Consultants “did confirm that they definitely feel we need to do both the main wall and the extension wall,” Garant said.

The village board put the upper wall projects to bid in October, announcing the cost projections the following month. The upper wall bid came back at approximately $3.3 million, with the combined upper wall and westerly wall project costing roughly $4.5 million.

Considering which option is most suitable for the village, Garant outlined why she favors constructing the westerly wall: “I believe that putting that second wall in there, now unequivocally, if somebody else is paying 75% of that cost, I think the westerly wall should go in,” she said.

Forecasting how to organize the racket sports facilities once the westerly wall is complete, Garant suggested it will be a problematic decision-making calculus regarding which racket sports to prioritize.

“We may be wanting to install more than three pickleball courts because the demand is so high and trying to get maybe an instructional court, and maybe just have the two [tennis] courts in the back,” she said. “We have to figure out when, how, where, timing, materials, cost. It’s complicated.”

She added, “The good news is we’re going to be building a wall. I think that saves a major resource for this community. I think it allows us to reinstate a racket ball campus. And I think it gives us a reasonable timeline to come up with an alternate plan, god forbid in 20 years, we need to have something different in place.”

Ridesharing service

Deputy Mayor Kathianne Snaden and Kevin Wood, director of economic development, parking administrator and communications committee head, jointly presented on a rideshare project. 

The benefits of the plan, as Snaden explained, are threefold: to offer residents easy access to downtown Port Jefferson, provide a safe means of return travel to their homes and ease traffic congestion.

“I think we have something that’s really going to work for the residents of Port Jefferson,” the deputy mayor said, adding that the goal is “to get them downtown, to save parking for the tourists and others, and to come down, have a nice evening and get home safely.”

Wood worked out how the village would implement such a rideshare program. “The plan that you have in front of you would be to combine world-class, Uber-like software with a black car service to be exclusively used and designed for Port Jefferson residents,” he said.

Offering a rough sketch of his vision, Wood said the service would operate Fridays and Saturdays from 4 p.m. to 1 a.m. The village government would administer the software, which would be geofenced for Port Jefferson, meaning requests outside the 11777 zip code could not be possible. “If somebody wanted to go to Smith Haven Mall, they can’t,” Wood said. 

He proposed that rides could start at $5 per person and $12.50 for groups of three to seven people. These figures could be subject to change as the village would adjust the software and set its rates based on the community’s needs.

“The beautiful part about this is that if we find that $5 is literally not enough money or too much money, I think we have some leeway there and could change this stuff on a dime,” Wood said. “We can change things on demand. We can make new group rates. We could do special event rates.”

Village attorney Brian Egan inquired whether this program could create centralized drop-off locations for riders, preventing clutter of village roads and safety hazards from stopped vehicles. Responding, Wood said the village could train drivers to drop off and pick up riders to minimize these risks.

Garant put her support behind the effort, saying this will benefit residents who wish to access their downtown amid its busy season. “We all, I’ll speak for myself, feel we’re getting snowed out in the middle of the summertime,” the mayor said. “You can’t get down here, so I think this is going to be something that I’m really excited about.”

Reports

Egan updated the board on the ongoing negotiations with the New York State Department of Environmental Conservation. The village is attempting to reclassify the Port Jefferson Clean Solid Waste Landfill as a transfer station, enabling the continued procedure of branch and leaf pickup services. [See story, “Garbage grief: PJ Village and DEC clash over landfill permit,” The Port Times Record, Dec. 1].

“I do think we have — at least with the DEC senior administrative staff — a very receptive ear,” he said. Referring to the permit dispute with DEC, he added, “I think we’ll have a cooperative resolution to it, and I am cautiously optimistic.”

Trustee Lauren Sheprow used her report to discuss a forthcoming capital bond at Port Jefferson School District. “The school district is looking at floating another bond in May,” she said.

Citing an article in Newsday, Sheprow said approximately 80% of federal COVID-19 relief funds have yet to be spent by public schools statewide. “$14 billion has not been used yet,” she said. “There’s $14 billion issued to New York State in COVID relief,” adding that the heating and ventilation systems proposed by PJSD may qualify under COVID relief conditions.

Sheprow added she might pitch her ideas to the school board during its upcoming meeting Tuesday, Jan. 24. She encouraged her fellow board members to attend.

Snaden reported on a meeting with the Port Jefferson Business Improvement District and the Greater Port Jefferson Chamber of Commerce. This year’s iteration of the Port Jefferson Ice Festival, hosted by the BID on Jan. 28 and 29, will feature 27 ice sculptures at various storefronts and other locations throughout Port Jeff.

Trustee Stan Loucks reported on winter projects at PJCC. He said 188 members have already signed up for this year as of the time of this meeting. Trustee Rebecca Kassay was absent and did not deliver a report by proxy.

The board of trustees will meet again Monday, Feb. 6, with a scheduled public hearing to amend the village code concerning dogs and other animals.

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Screenshot from portjeff.com/opentodayvideo/

Over a decade since disbanding, the Port Jefferson Civic Association was back in action Monday, Jan. 9.

Eighteen village residents filled the Meeting Room of the Port Jefferson Free Library, discussing several pressing local issues and establishing their priorities as a body.

Michael Mart was a member of PJCA under its previous configuration. He shared a history of the organization and why village residents have banded together in the past.

“The history and importance of the Port Jefferson Civic Association, as I recall it, was to serve as a vehicle by which individuals come together,” Mart said. “Its concerns are essentially local in nature: streets, safety, recreation, parks and open government.”

He added the civic association “acts to represent opinions, concerns and agendas of its members to the local governing body.”

Mart said PJCA has functioned in various capacities in the past. At one time, it had produced a regular newsletter, held meet-the-candidates events, offered scholarships to local students and even took the village government to court.

PJCA was “a very active group,” Mart said. “It starts small here, like in this room, and makes itself known to other residents, offering to give voice to their concerns.”

The members of the newly formed civic gave introductions, outlined their reasons for joining and discussed their priorities. 

Ana Hozyainova, a 2022 candidate for village trustee, organized the event. She stated her goals for the civic body.

“I hope that we can have a group that can be a force for discussion and greater transparency in the village,” she said. 

Myrna Gordon discussed communications between the village and residents and other environmental themes. “I would love to see better transparency or communication and more of our village residents getting involved in the important issues that we face,” she said.

Other residents echoed the call for greater transparency within the village government. 

Among them, a 2022 trustee candidate for the Port Jefferson school board, Paul Ryan, identified a supposed divide between the public will and the decisions made by elected officials.

“Since I ran for the BOE last year, I’ve noticed a lot of disconnect between what people want and think is important and what is happening, the decisions that are being made,” he said. “I hope as a civic association, we can channel that voice more strongly and more effectively to make positive change.”

Suzanne Velazquez, candidate for village trustee in 2021, spoke of the “sense of apathy that has crept in” among residents. She also considered the civic association as fulfilling a necessary community end. 

“I have had a lot of good conversations about the need to revitalize the civic association,” the former trustee candidate said.

Holly Fils-Aime, president of the local environmental group EcoLeague, described continual development within the village as among her priorities. 

“We really have to consider how overdeveloped Long Island is,” she said, adding that residents must be vigilant about looking out for their forests, wildlife and the natural environment.

Steve Velazquez echoed this sentiment. He criticized the alleged overdevelopment of Upper Port, arguing that plans for the property that formerly accommodated PJ Lobster House are “not in character with this village.” Velazquez expressed a desire to see a “true historic district” within Port Jeff village.

In common, those in attendance voiced similar concerns over the perceived lack of transparency, environmental issues and the implementation of projects without resident input. Bluff stabilization at East Beach, according to Mart, encompasses each of these themes.

Referencing the $3.75 million the village recently received to construct an upper wall between the East Beach bluff and the Port Jefferson Country Club clubhouse, Mart said the money “is not the issue — the issue is that we didn’t get to vote on it.”

Also in attendance was guest speaker John Turner, conservation chair of the Four Harbors Audubon Society. He advocated for a villagewide open-space program along with a sustainability plan.

Turner pinpointed specific examples on Long Island of progress concerning the environment. He cited the novel irrigation system at Indian Island Golf Course in Riverhead, which uses wastewater from a sewage treatment plant to irrigate the golf course. 

“That wastewater is no longer dumped in the river and the bay,” Turner said. “The nitrogen is all taken up by the grass,” averting contamination of local surface waters. He suggested the village could explore comparable wastewater reuse opportunities.

He added, “The other beauty about this water reuse, from a water quantity perspective, is that we have water quantity challenges on the Island. … Using that water for the golf course means that 66 million gallons of water stay in the ground.”

Expressing her vision for the civic, Gordon said the organization could prevail so long as its members stay persistent. “You have to stay the course,” she said. “We can’t get tired. We have to support each other, we have to ask questions, and we have to go in front of our village trustees and ask, ‘What is going on?’”

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U.S. Senate Majority Leader Chuck Schumer (D-NY) recently secured $3.75 million for a proposed upland wall at Port Jefferson Country Club. Photo from Wikimedia Commons

The Village of Port Jefferson Board of Trustees kicked off the new year Tuesday, Jan. 3, with business and general meetings covering public expenditures, code changes and public safety.

East Beach bluff

Mayor Margot Garant announced that the village received $3.75 million for a proposed upper wall at Port Jefferson Country Club. The funds were made available through the U.S. Federal Emergency Management Agency’s Hazard Mitigation Assistance grant program, facilitated by the office of Senate Majority Leader Chuck Schumer (D-NY).

The clubhouse facility at PJCC lies atop the East Beach bluff, which has rapidly eroded in recent years. Now the clubhouse is dangerously close to the bluff’s edge. [See story, “On the edge: Port Jeff Village weighs the fate of country club,” The Port Times Record, April 7.]

In an email from Schumer’s office, the senator outlined his reasons for supporting this coastal engineering project.

“This money will fund efforts to stabilize the crumbling East Beach bluff, where village recreation facilities are currently threatened due to the chronic erosion,” he said. “I worked to secure funding as soon as Mayor Garant reached out to me, and I am glad that with her partnership, we have obtained this funding — not only to preserve village assets but to ensure public safety and protect residents’ pocketbooks.” 

Garant said the federal funds would support the construction of an upland wall between the clubhouse and the bluff, potentially shielding the building from further coastal erosion at East Beach. 

“That money will help us save that building and restore the facilities as they preexisted up there,” she said. “We definitely have to recognize Senator Schumer’s action,” adding, “We have put that project out to bid. We have our letter of non-jurisdiction from the [New York State Department of Environmental Conservation], so we are ready to go on that project.”

Gap property

The former Gap property, located on Arden Place in Lower Port, was recently acquired by new ownership. Garant reported that plans for that property are still preliminary with the zoning and planning departments but hinted at the potential for mixed-used use of the space.

The new owner “is looking at a wet space on the first floor — sort of a food court concept that we had all kind of discussed,” she said. “And then possibly a second and third level, and perhaps a boutique hotel, which we welcome.” Devoting the space to apartments may also be on the table, Garant added.

Parking revenue

At the request of the director of economic development, parking administrator and communications committee head Kevin Wood, the board voted to evenly split the managed parking revenue generated during the 26th annual Charles Dickens Festival between the village and the Greater Port Jefferson-Northern Brookhaven Arts Council.

“This will bring us back into the black and help the arts council survive,” Garant said.

Country club manager

The board additionally approved the hire of Thomas Natola as general manager of the Port Jefferson Country Club at an annual salary of $139,000. Stan Loucks, trustee liaison to the country club, said Natola comes highly recommended by previous employers.

“Nobody had anything negative to say about Tom,” Loucks said. “Everything was positive.”

Public hearings

The board also held two public hearings during the general meeting. The first hearing dealt with a proposed change establishing Station Street, a one-way street between the Port Jefferson Crossing apartments and the train station. The amendment includes multiple provisions, preventing left turns onto the corridor as well as parking, stopping and standing.

Following a public hearing, the board approved the amendment unanimously. To read how Station Street received its name, see story, “Democracy and tech intersect to name Station Street in uptown Port Jeff,” The Port Times Record, Dec. 22.

The second hearing gave residents a chance to weigh in on a proposed $800,000 grant application through the Restore New York Communities Initiative, offering financial assistance to Conifer Realty. The funds would help Conifer demolish blighted buildings, clearing the way for its proposed Conifer II redevelopment at the Main and Perry streets intersection. Following the public hearing, the board approved the application unanimously.

Public safety

Fred Leute, chief of code enforcement, discussed the busy work of his department last month. Leute said code enforcement officers responded promptly on two occasions to resolve emergencies. For these efforts, the village board acknowledged multiple code officers, who were awarded proclamations and given a standing ovation from those in attendance.

To view this public commendation and to watch the trustee reports, see video below.

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Graphic from the Port Jefferson Village website

The Village of Port Jefferson Village Board of Trustees met on Monday, Dec. 12, to review several important matters.

Mayor Margot Garant provided some key updates on the status of the stabilization projects at the East Beach bluff. At the toe of the bluff, the lower sea wall has already been installed along with its concrete cap. Construction will continue for several more months.

“That work will continue through the spring,” Garant said. “At some point, they will stop working during the severe winter, and in the springtime they will start to stabilize the bluff and plant and revegetate everything.”

At the upland, the village-owned Port Jefferson Country Club’s clubhouse facility hangs dangerously close to the bluff’s edge. In an exchange during the public comments, Garant stated the board is still exploring its upland options.

“We still don’t have enough information to decide to build [an upper wall], to put it out to the public [for referendum] or to decide to abandon [the clubhouse] and retreat,” she said. “We have decided to wait and let the phase I project be completed. … Right now, we are at a standstill with any major expenditures or advancements on phase II.”

Garant also gave an update on the status of the Port Jefferson Village Clean Solid Waste Landfill, a small kettle hole the village uses for branch and leaf pickup services. Though the village’s permit with the New York State Department of Environmental Conservation was set to expire on Dec. 11, the mayor said the agency would temporarily allow the village to continue its current use of the site.

“It looks like our paperwork was submitted in a timely manner to allow us to continue operations until we either have a renewed permit or we are redefined as a transfer station and not a landfill,” she said. For more on this intergovernmental permit dispute, see story, “Garbage grief: PJ Village and DEC clash over landfill permit.”

Garant thanked New York State Assemblyman Steve Englebright (D-Setauket) for his decades of representing the Port Jefferson community. Englebright will leave office at the end of the month after narrowly losing last month to Ed Flood (R-Port Jefferson) during the midterm election.

The mayor recognized Englebright’s lasting impact, noting “the many, many things that he’s accomplished for this community, locally and also regionally, and the stewardship he has taken in terms of environmental preservation and saving a lot of our history.”

Deputy Mayor Kathianne Snaden reported on some of the ongoing work within the Port Jefferson Planning Board regarding a proposed development by Conifer Realty located at the intersection of Main and Perry streets. This project, colloquially known as “Conifer II,” comes as Conifer’s Port Jefferson Crossing Apartments nears its grand opening.

Conifer II “is going to take the rest of the blighted block up there and turn it into a beautiful new building,” Snaden said. “We’ve been working very, very hard to make sure that the aesthetic of that building is in compliance with the whole plan, the master plan up there, with the current building that’s there, and everything works together and looks nice.”

The deputy mayor also announced an innovation concerning parking enforcement. An automatic license plate reader, or ALPR, attached to a code enforcement vehicle will soon replace parking enforcement operations. Snaden said the ALPR would assist the code department in generating overtime parking tickets on Main, with plans to move this technology into the metered parking lots.

“How that will affect you guys, the residents, is that there will be no parking stickers next year,” Snaden said. “You will go online and register the exact same way that you do. The only difference is that you will not be mailed an actual sticker. You will just be registered in the system by your license plate.”

Trustee Stan Loucks began his report by thanking the parks department staff, attributing much of the success of the village’s 26th annual Charles Dickens Festival to their efforts.

“The Dickens Festival turned out to be super successful, and I think a lot of it is due to the parks department and the hard work that they put in,” he said.

Trustee Lauren Sheprow, the village’s communications commissioner, reported on the recent formation of a communications team following an internal communications audit she conducted earlier this year. Kevin Wood heads the team, along with his duties as the village’s director of economic development and parking administrator. 

Sheprow referred to this as “a historic occasion” for the village government. “There are some hurdles and challenges there, no doubt, but I think that this group is up to the task to come together as a team,” she said.

The village board will reconvene Tuesday, Jan. 3, at 5 p.m.

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Coastal erosion endangers the Village of Port Jefferson's property atop the East Beach bluff. Formerly the place of wedding receptions, the gazebo pictured above was obliterated by the most recent landslide last year. File photo by Raymond Janis

The Village of Port Jefferson Board of Trustees met on Monday, Nov. 21, for a business meeting covering a range of pressing public business.

Mayor Margot Garant presented the cost estimates for the proposed upper wall to fortify the East Beach bluff, presenting figures ranging from $3.32 million to $4.52 million depending on the scope of the projects, such as add-ons to accommodate racket sports amenities. [See story, “Port Jeff … trustees debate erosion mitigation strategy at village country club.]

After presenting these cost estimates, Garant recommended that the board reject these bids. “I don’t think we should take any action on the upper wall, the steel wall, at this point,” she said. 

The plans for the upper wall were delayed for a variety of factors, according to Garant. In a text message, she maintained that the delay was not a change of posture but rather a change in the timeline for final approval, given the weather and the pending completion of the lower wall. 

“My position hasn’t changed,” she said. “Something has to be done, but the timeline for the lower wall to be completed, with the upland restoration and plantings not occurring now to the spring, is pushing this from being done within the next six to eight months, so we cannot approve the bid.”

The board also debated an ongoing permit dispute between the village and the New York State Department of Environmental Conservation regarding the Port Jefferson Village Clean Solid Waste Landfill. This kettle hole, which facilitates branch and leaf pickup services within the village, was affected by changes to state regulations in 2017.

The purpose of the deliberations was to decide whether to enable P.W. Grosser Consulting, a Bohemia-based environmental firm, to negotiate with the DEC to work out a permit agreement.

“We would like to get our permit back to what the state regs were prior to them changing them, which means we can put branches and leaves in there,” Garant said. “The challenge has become Mother Nature, really, with the large trees.” 

The mayor added, “Branch pickup, honestly, I don’t know if it’s sustainable for us in this community.”

With a looming Dec. 11 deadline, the future of the landfill and branch pickup in PJV hangs in the balance. After some debate, the board agreed to table the matter for a later meeting.

In her report, Deputy Mayor Kathianne Snaden detailed the results of a recent survey conducted to determine the name of Station Street, a one-way corridor opening in Upper Port. Out of 134 submissions, “Station Street” was the highest vote-getter.

Trustee Rebecca Kassay reported on an event she has been coordinating with other sponsors called Walk Safe with a Doc. The event will be held sometime this spring to  promote the physical benefits of walking and the importance of pedestrian safety.

Trustee Lauren Sheprow reported two upcoming meetings, one with the Country Club Social/Hospitality Task Force and the other with the newly reestablished Parks and Recreation Advisory Council. The PRAC will assign roles and designate committee chairs at its next meeting.

The board of trustees will reconvene Monday, Dec. 12, at 5 p.m., the same day as the upcoming bond vote in Port Jefferson School District.

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Graphic from the Port Jefferson Village website

The Port Jefferson Village Board of Trustees convened at Village Hall Monday, Nov. 7, for an evening packed with pressing public business. 

East Beach bluff

Mayor Margot Garant reported developments from the East Beach bluff construction site, stating buildout of the lower toe wall “has been moving along very nicely.”

“The steel wall is in, the concrete cap is about 100% in, there’s a lot of concrete rebar in there, and now they’re putting in the anchors through the wall and pinning the wall into the cliffside,” she said.

At the upland, the village must soon decide the fate of the clubhouse at Port Jefferson Country Club. The mayor said she has been gathering information from the village’s hired engineers and will provide the board with their findings later this month.

During the public comments, village resident Myrna Gordon inquired about Garant’s recent announcement regarding forthcoming informational meetings on the upland proposals. [See “A message from Mayor Margot Garant: A candid discussion about East Beach bluff,” The Port Times Record, Nov. 3.]

Responding to Gordon, the mayor said more information would be made available following the meeting later this month. 

“I’m still getting information from the engineers, looking at some of the drainage plans and alternative solutions for the upland project,” she said. “We put the [upper] wall out to bid. The engineer just got back to us with an analysis of the bid, so it’s coming together for the board to review with me.” 

She added, “Then, we’ll be setting a date and either making a presentation at the next board meeting or a special town hall, depending on which way the board thinks we need to go.”

Public safety

Representing the Suffolk County Police Department was police officer Sergio Möller. He stressed the need for drivers to lock their cars and take their keys with them when exiting their vehicles. 

“Fifty percent of the cars that get stolen within the 6th Precinct are vehicles that were already running with their keys in it, and that’s a problem,” he said. “Please take your keys with you. Shut the vehicle off. It [takes] only two seconds.”

Code enforcement chief Fred Leute underscored reasons for driving slowly on village roads. “It’s getting dark earlier now,” he said. “We have club and student athletes leaving the school late. It’s already dark, so just drive slow.”

Multiple residents pressed the board on pedestrian safety and walkability. Ana Hozyainova, who ran for trustee earlier this year, asked whether the board is considering a villagewide assessment to promote walkability, bikeability and pedestrian safety.

Responding on behalf of the board, trustee Rebecca Kassay reported she, Deputy Mayor Kathianne Snaden and village staff are exploring the possibility of conducting a study.

“We were pointed toward firms who would do a study, a villagewide study to look at what are the big issues in the village, and how in our particular village can we achieve the goals we want to, both with speed reduction and pedestrian safety,” Kassay said.

Snaden added there might be grant opportunities to subsidize the cost of the study. “It’s expensive, so we have to figure out a way to pay for it,” she said.

Information technology

Kevin Wood, the village’s parking administrator, director of economic development and communications committee head, delivered a presentation on the importance of securing the village’s information technology systems.

Wood’s report comes in the wake of a recent cyberattack against the Suffolk County government. He said municipalities are susceptible to ransomware and other hostile online events due to underfunding, understaffing and outdated systems. 

Based on meetings with Island Tech Services, the village’s network partner based out of Ronkonkoma, Wood said he is working to curtail these concerns.

“I live this every day,” Wood said. “I try to be ahead of the curve on this, of what our vulnerabilities are. I have met with ITS in person, and we think we’re on top of it in a lot of different ways.” 

He added, “If you look at my past reports, you’ll see why we’re ahead of the curve, but we still have to go forward and think about all of the ways we may be vulnerable.”

The village began enforcing two-factor authentication earlier this month, requiring village employees to pass through a second layer of verification to log into government accounts.

“You cannot sign onto your email with Google without having a way of authenticating [your identity], either through an authenticating app or through your cellphone,” Wood said. “It’s a little bit of a [pain], but we have to get through this because there’s been an indication that that’s how [hackers] are getting in.”

Wood also advocated the village upgrade to Municity 5, a multiplatform, cloud-computing municipal software program. He said this upgrade could make the Building Department “much more efficient and amazing.”

“Because of understaffing and other items, we have not gotten this done,” he said. “I just wanted to report that we have got to get this done.”

Wood further addressed how new technologies will affect parking. Namely, an automated license plate recognition system is already used to enforce parking limits on Main and East Main. This system, Wood said, is gradually supplanting the previous parking enforcement method.

Wood concluded his presentation by noting a villagewide software audit is ongoing to assess other vulnerabilities in the village’s various tech spheres.

Tax code

The night also included a public hearing to amend a section of the tax code. Explaining the measure, village attorney Brian Egan said the New York State Legislature sporadically changes its property tax exemptions for senior citizens. 

These changes, according to Egan, often do not correspond to the village’s tax schedule, creating an inconsistency between the state and the village’s tax laws. The motivation for the amendment was to automatically update the village tax code according to changes in state law.

“Instead of us missing that updated income, so a senior citizen can still qualify if that income level went up … we’re going to now set it automatically to whatever the state has,” he said.

Following the public hearing, the board approved the amendment unanimously.

Rental property code

Also on the agenda were two items to put out for public hearing amendments to the village’s rental property code. Kassay, who operates an inn, has helped inform the board of potential code changes, notably affecting Airbnb rentals.

Trustee Lauren Sheprow questioned this process. “I’m still unclear as to how — and I’m going to put out this disclaimer without malice — how a trustee can participate in creating a code and informing the board about a code that has direct impact on a business that she is vested in,” she said. 

Sheprow added, “I think there are guidelines and regs in [the New York Conference of Mayors] that say this has a perception or could be perceived as a conflict of interest.”

Responding to Sheprow’s concern, Garant suggested delineating a potential conflict of interest is complicated given how the code affects all board members in their capacity as residents.

“How I feel about this is everything we vote on impacts us because we’re all residents,” the mayor said. 

However, she expressed uncertainty regarding enforcing the code change, saying, “I think we need to figure out how we want to, as a board, grasp these issues from an enforcement perspective.”

On the ethics question, Kassay offered that she would recuse herself from any future vote related to this matter. Her intended role was to inform the board, given her professional expertise.

“We all have expertise,” she said. “I gave my expertise and perspective because there’s a lot that seems strange and weird, and it’s an odd industry. For me, whatever comes of it comes of it.” The trustee added, “If you’re looking at it, it’s creating more competition. The way it’s written, for my personal business, there’s no benefit.”

Responding, Sheprow said: “Regardless of what you are telling us right now, your involvement in this process is a conflict.”

The board agreed to table the two items pending an ethics review from the New York Conference of Mayors.

To watch the full general meeting, including trustee reports and public comments, click here.

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Pending approval from the village's Board of Trustees, the East Beach bluff, pictured above, could soon undergo significant transformation. File photo by Raymond Janis

As the clubhouse facility at Port Jefferson Country Club dangles precariously upon the edge of the East Beach bluff, coastal engineers are discussing a proper course of action.

Coastal erosion has encroached dangerously near the clubhouse facility which, without intervention, could fall off the cliff within years. The Village of Port Jefferson Board of Trustees is working to curtail the issue in a two-phased effort. Construction of a toe wall at the bottom of the slope began in August and is ongoing [See video, below].

Now the village board is considering its upland options, deciding whether to preserve the clubhouse or retreat inland. One such option is a steel wall, estimated at $3 million, to be installed between the clubhouse and the bluff. [See story, “Port Jeff mayor estimates $3M for upper wall, trustees debate erosion mitigation strategy at village country club.”]

GEI Consultants is a Huntington Station-based consultancy firm that produced the engineering drawings for the upper wall. In a detailed email statement, Rachel Sa, GEI’s director of communications, summarized the plans for the project.

“The proposed wall at the top of the bluff will be effective at preventing further erosion and providing protection around the country club building,” Sa said. “The proposed wall consists of a new anchored steel sheet pile that is greater than 50 feet in vertical length and has been designed for an exposed height of up to 15 feet. The new steel sheet pile will be reinforced with new drilled soil anchors and a continuous wale system.” She added, “The proposed wall at the top of the bluff is, at minimum, designed to wrap around the perimeter of the country club building.”

If approved, the upper wall would be part of an integrated system, designed to work with the lower wall currently under construction at the toe. While critics have cited the limited shelf life of the upper wall, Sa contends the plan represents a long-term solution, even if the bluff erosion continues.

“The proposed Phase I and Phase II stabilization systems have been designed and are being constructed as a long-term solution to the observed erosion of the East Beach bluff,” she said. “If any further erosion does occur, the proposed wall system has the structural and geotechnical capacity to support and protect the country club building.”

But these plans are not without criticism. Ali Farhadzadeh is an assistant professor in the civil engineering department at Stony Brook University’s School of Marine and Atmospheric Sciences. He became familiar with the erosion issue near PJCC about a year ago when he and a team of colleagues met with village officials.

Over the last half decade, the East Beach bluff has lost considerable vegetation. Now coastal engineers are evaluating the village’s revegatation plans and how those plantings will work with the proposed upper wall. File photos from the Suffolk County Department of Information Technology, GIS Division

Farhadzadeh said the village is engaged in a two-front effort, with waves striking at the toe as precipitation upland generates substantial surface and internal runoff. While both forms of runoff contribute to the bluff’s erosion, his concerns center on the internal runoff, or water penetrating the soil and exiting through the bluff face. 

“My engineering judgment was that [the bluff erosion at East Beach] is most likely because of the runoff water from the parking lot and the tennis court going to the bluff soil,” he said. “Based on what we see, there is a large parking lot on top, which will generate a lot of runoff. There might be some evidence of erosion from the toe, but based on the pictures of the failure, my engineering judgment tells me that this is happening from the top.”

Sa says GEI’s proposed stabilization initiative adequately addresses these runoff concerns.

“The proposed Phase II project (upper wall) also involves a significant landscaping scope,” she said, adding, “This proposed work involves removing most of the tennis courts and replacing them with soil, native grasses, wildflowers and shrubs. This will significantly reduce the amount of impermeable surface, improve site drainage, and therefore help reduce runoff over the top edge of the bluff.”

Farhadzadeh acknowledges that the revegetation work will slow the erosion of the slope. However, the internal runoff penetrating through the bluff face will likely continue, leading to continued loosening of the soil and further failure of the cliff.

“These are going to extensively improve the situation,” the SBU assistant professor said, referring to the proposed plantings. “If you do that implementation, if you take care of the surface erosion, the toe erosion and also the internal erosion, that steel structure could stabilize the soil — basically stopping the soil underneath the structure from moving naturally. But if the failure continues, then the wall itself is going to fail.”

‘The proposed steel sheet pile walls will address potentially detrimental permeability conditions at the locations where they are installed.’

— Rachel Sa

Responding to this argument, Sa believes that the vegetation work will be sufficient to prevent further erosion, citing this approach as standard industry practice. 

“The proposed steel sheet pile walls will address potentially detrimental permeability conditions at the locations where they are installed,” she said. “It is common practice to use steel sheet pile structures to address these types of conditions — for example, constructing cofferdams to facilitate the dry construction of normally submerged structures/repairs. The remainder of the bluff slope will be protected against permeability conditions with the proposed vegetation and stabilization measures noted above.”

Given how close the clubhouse has come to the bluff’s edge, the village government is working with a sense of urgency. Mayor Margot Garant has stated that if the Board of Trustees favors the upper wall option, she would like to move forward quickly with a vote.

Farhadzadeh prefers a trial-and-error approach over rapid intervention. According to him, it would be wise for the village to install the vegetation and other mitigation measures, evaluate their efficacy in conjunction with the toe wall, and reassess the upper wall plans at a later time.

“From an engineering perspective, it doesn’t make sense to be rushing to the wall and building without making sure the recession [of the bluff] is reduced,” he said. “The wall is not going to stop the recession. The recession is going to be stopped by removing the water from the soil.”

On the other hand, Sa considers the upper wall a necessary measure that would act as a buffer to shield the clubhouse from further erosion. “In the event of areas of further erosion at the top of the bluff, the proposed wall will retain the soils beneath and around the country club building and protect this structure from the potential effects of this erosion,” she said.

‘The fact is you should stay away from the edge of the bluff.’ — Ali Farhadzadeh

In contrast to the upper wall plan, the village board is also contemplating whether to demolish the clubhouse and relocate the facility inland. Farhadzadeh prefers retreating away from the bluff.

“The fact is you should stay away from the edge of the bluff,” he said. “Based on what I’ve seen, it is probably too risky to maintain the existing facility.”

Sa disagrees with this assessment. Citing the village’s internal cost projections, she views the upper wall proposal as a cost-sensitive, viable alternative to managed retreat.

“The village is considering retreat/removal and replacement of the country club building at another inland location,” she said. “Rough initial estimates indicate that this may not be economically feasible. Therefore, GEI’s geotechnical engineers conducted bluff slope stability analyses and developed the double wall system as the best alternative given the site constraints.”

The village board will reconvene for a morning meeting on Monday, Oct. 17, at 9 a.m. Further discussion on the upper wall is anticipated during that meeting.

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File photo by Heidi Sutton/TBR News Media

The Port Jefferson Village Board met on Monday, Oct. 3, for an afternoon packed with important business. 

Business meeting

Mayor Margot Garant

For its first order of business, the board unanimously approved a bond anticipation note to finance construction for improvements at the Old Homestead/Oakwood Road recharge basin. The BAN will enable construction to begin without the village having to draw from its operating budget. 

This project, according to Mayor Margot Garant, is primarily subsidized through a grant from the Federal Emergency Management Administration. 

“We’re still waiting for the grant to come in from FEMA, but we have to pay the bill,” Garant said. “Hopefully, that money comes in before the end of the year.”

The board approved Garant’s appointment of Shane Henry to the Architectural Review Committee. Deputy Mayor Kathianne Snaden, trustee liaison to ARC, anticipated Henry’s expected contributions to the committee.

“He’s young, enthusiastic, and he wants to get more involved,” Snaden said. “I think he will be a great addition.” Garant added that she is looking forward to drawing from Henry’s contracting and historic preservation background.

Deputy Mayor Kathianne Snaden

With trustee Lauren Sheprow voting “no,” the village board approved a 4-1 resolution for the 2023 rate increases for the Port Jefferson Country Club. Stan Loucks, trustee liaison to the country club, said these rate increases are based upon a unanimous recommendation from the Country Club Management Advisory Committee. 

The rate increases, according to Loucks, will enable the country club to make renovations to bunkers, improvements to cart paths and cover other unforeseen expenses.

“The rates that have been presented will increase our revenue by $100,000,” Loucks said. “That is an … increase in the overall budget, which I feel — I hope — is adequate.”

Defending her vote against the resolution, Sheprow expressed uneasiness about membership rate increases. She advocated exploring and exhausting other options for raising revenue before placing added costs on members.

“When I was the chair of the CCMAC, I did not agree with raising membership rates because I felt like there was an opportunity to find new revenue … without putting the revenue on the backs of the members,” Sheprow said. “We’re playing on this product that isn’t the A-plus product that it’s been. It’s kind of a C-level product, and we’re asking our members to come back next year and pay more for something that they don’t have yet.”

General meeting

Trustee Stan Loucks

After a brief interim for an executive session, the trustees moved upstairs for the general meeting. During that time frame, there were several exchanges between the public and the village government.

Chief of code enforcement Fred Leute reminded residents to drive carefully on village streets as schools are again in session. He also reported a speeding issue on Brook Road near the high school. “Brook Road is not a road you want to go fast on,” he said. “When you go down that hill, slow down.”

A Suffolk County Police Department representative told Port Jefferson residents to remain alert to the ongoing crime trends of catalytic converter thefts and phone call scams. 

During her report, Sheprow announced that she would present findings from her internal communications audit at a future meeting. She also reported that the Country Club Social/Hospitality Task Force has already met several times and is working with the restaurant management of The Waterview to “create a more welcoming, accessible and fun environment up at the country club.”

Trustee Rebecca Kassay reported that she is continuing to coordinate with Snaden on a “complete streets concept” for Port Jefferson.

Trustee Rebecca Kassay

“I am highly recommending that the village looks into investing into a study, which can be anywhere between $30,000 and $80,000,” Kassay said. “This would be something that benefits all residents. It would assess how to make the village more walkable and potentially more bikeable as well.”

Loucks gave an update from the parks department regarding removing vessels from village racks. “The vessels need to be removed by November 1,” he said. 

Snaden announced her effort to coordinate more closely with the Greater Port Jefferson Chamber of Commerce and the Port Jefferson Business Improvement District.

“We’re going to have quarterly meetings moving forward just to make sure that everyone is on the same page with their activities and their events,” the deputy mayor said. “We can all collaborate and bounce ideas off each other, let each other know what we’re all doing.”

Garant gave a detailed report on several significant initiatives within the village government. There are ongoing discussions about giving a proper name to Station Street, a block in Upper Port opening later this month. 

Trustee Lauren Sheprow

“There will be a conversation about what we should call this new street as the new gateway to Port Jefferson,” the mayor said. “We do have a ribbon-cutting on the calendar for October 26 … It will be a great new start to a total revitalization of Upper Port.”

Bids for an upper wall to stabilize the East Beach bluff are due this Friday, Oct. 7. Garant announced that once the board has the final cost estimates, it will decide whether to approve the upper wall or retreat inland. For more on this local issue, see The Port Times Record’s story, “Port Jeff mayor estimates $3M for upper wall, trustees debate erosion mitigation strategy at village country club,” Sept. 29 edition, also tbrnewsmedia.com.

During the public comment portion at the end of the meeting, village resident Michael Mart advised the board to consider the future instead of the past when deciding upon the East Beach bluff.

“Rather than put all of our efforts into saving the past, please look forward to creating the future that we might want here,” he said. “And in doing that, I think it’s important the residents have an opportunity to express their views on the final decision, and maybe even, like with the school board [proposed capital bond projects], have an opportunity to vote on the final decision.”

To watch the full video of the general meeting, visit the village’s official YouTube channel: www.youtube.com/watch?v=6bwpxXtRxmA

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