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Tom Natola

Port Jefferson Village Hall. Photo by Heidi Sutton 2023

By Peter Sloniewsky

In the new year, the Port Jefferson Country Club’s governorship has remained an issue among the trustees and the public. 

Prior to the Board of Trustees meeting on Jan. 29, Mayor Lauren Sheprow wrote to the membership of the country club that she was planning to introduce a resolution that would solicit a Request for Expression of Interest  to create a 10-year strategic plan for the club at a cost of no more than $50,000. An EOI is a competitive process used to get information from potential consultants about interest in a project and does not require any actual investment. 

Tom Natola. Photo courtesy of portjeffcc.com

This plan would include both capital and operations planning for the course and the campus and comes after a number of controversies stalled last year’s planning efforts. Debates over junior membership, initiation fees and other components of the membership package stretched across the month of December before being cut short by a surprise announcement by General Manager Tom Natola that rates, playing and access policies would not change between 2024 and 2025. 

At the Jan. 29 meeting, the trustees both debated Sheprow’s proposal and engaged with one another about resolving the current controversy of junior membership rates. After a recommendation from the town attorney, Sheprow removed the $50,000 number. 

Trustee Robert Juliano questioned why the club’s Board of Governors  or Country Club Management Advisory Council were not just asked to develop such a strategic plan. The town attorney stopped this discussion, stating that it was a non-public matter of “job performance.”  Sheprow later told TBR News Media that she “first requested that [Natola] develop a strategic plan in October of 2023” before coming “to the conclusion that professional assistance may be needed.” 

Trustee Kyle Hill also moved to push this job to the BOG and CCMAC and showed a reluctance to spend money on such a plan whether that was the intention of the resolution or not. He also argued that the membership of the club had not been adequately consulted, and that there was a risk for “reputational damage” to the board of trustees as a result. Regardless, the EOI was passed 3-2 among the trustees, with trustee Stan Louks (who previously served as liaison to the country club) and Hill opposed. 

CCMAC Chair Lisa Perry told TBR News Media that CCMAC had not met to discuss the proposal of a consultant-driven strategic plan, but that Sheprow had mentioned her intention to take this approach. Sheprow also defended this approach to TBR News Media: “With the complexities of all the moving parts surrounding the property … I consider it my direct responsibility, for the best interests of all our residents/taxpayers, to take lead on this, and soliciting expressions of interest was the first step to help educate the Board of Governors and the CCMAC on what services are available.”

However, later public comment showed some discontent with this strategy. Resident Matt Franco called to disband the BOG and implement bylaws. Looking ahead, he also argued that the $50,000 for a strategic plan would have to come from a rainy-day fund, and that the goal of a general manager at the club should be to take lead on designing that 10-year plan. 

The trustees also unanimously certified a set of rules for the club for 2025 identical to the 2024 rules (as Natola’s announcement had promised) with the change of moving juniors start times from 2 p.m. to 10 a.m. 

Just two days later, in a surprise to the club’s members, Sheprow announced the resignation of Natola. Rather than immediately seeking a replacement, she wrote that a combination of the BOG, CCMAC and the return of   Louks as liaison to the club would lead its governance. Sheprow told TBR News Media that it is “a best practice for any country club to have a general manager” but stated faith in Louks to assist in managing the club for the time being. Perry also asserted to TBR News Media that, while the CCMAC had not yet met, she had faith in the club’s other management along with Louks to keep things running smoothly. 

In hindsight, Sheprow told TBR News Media “a bylaws document for the BOG is essential to define the makeup and roles and responsibilities of the BOG,” but also that this was “another long outstanding deliverable anticipated from the GM.” She also reflected that the BOG had done well in 2023 (when it was re-formed) but that, once controversies arose, “it became evident that a resident majority is important.” Alternatively, Perry claimed that she would “personally be in favor of the BOG having an equal number of residents to nonresidents,” but noted that it does currently have a resident majority. 

The Port Jefferson Board of Trustees will meet again on Feb. 26.

The Village of Port Jefferson Board of Trustees is weighing sweeping changes to Chapter 41 of the Village Code, which handles ethics. This was one of the items considered at the Oct. 16 business meeting.

The village’s ethics counsel, Steven Leventhal, is preparing a draft for revisions to the ethics code, to be presented during a scheduled public hearing in just over a month.

Trustee Drew Biondo outlined some reasons for revising the Code of Ethics, including the possible formation of a board of ethics.

“I think the whole purpose of this is to form a body, so that you have a board in place that can hear complaints, concerns, and then issue an opinion — founded or unfounded,” he said.

Mayor Lauren Sheprow said the envisioned ethics board would assist the village government by issuing advisory opinions for ethically complicated matters, such as determinations of possible conflicts of interest.

To resolve ethical dilemmas, “the board would consider the law, the case law, the ethics laws and make a decision,” the mayor added.

Deputy Mayor Rebecca Kassay inquired about powers to be conferred upon the proposed board of ethics, maintaining that municipal boards — such as the Planning Board or Zoning Board of Appeals — generally exercise greater latitude than advisory committees with decisions that are potentially legally binding.

“In my tenure here, boards are always looked at as much weightier” as “their decisions could then lead to lawsuits,” she said.

Kassay suggested forming an ethics committee, functioning similarly to other advisory committees to the village board, with the potential for upgrading that body into a board, noting, “While you’re working the kinks out, the stakes are a little bit lower as far as the decisions coming out of that body.”

Responding to these concerns, village attorney David Moran said the ethics board would function as an advisory body to the Board of Trustees, which would retain final authority to advance ethical controversies to outside agencies.

“They shouldn’t have the authority to send anything out to another agency, absent the approval of” the Board of Trustees, Moran said, adding that any other scheme would invest “way too much power” in the hands of private citizens appointed to the ethics board.

The board voted unanimously to advance the proposed ethics code changes for a public hearing Monday, Nov. 20. A draft of the proposed code amendment will be made available to the public seven to 10 days before the public hearing.

Resolutions

The board adopted an add-on resolution awarding a bid of $248,907 to Connecticut-based F&F Concrete to perform reconstruction of the Harborfront Park walkways. Over a third of this project is subsidized by grant money.

“This is critical timewise,” said village clerk Sylvia Pirillo. “We need to complete the work and pay for it and have proof of payment submitted so that we don’t lose our grant funding — all by the end of the year.”

The walkway reconstruction will take approximately five to six weeks, with administration officials targeting the first week of December for completion.

“There will be a lot of communication needs for what we’re doing with the farmers market and the closing off of the walkways,” Sheprow said.

The board also adopted a resolution to raise membership rates at the Port Jefferson Country Club. These rate increases were recommended by PJCC general manager Tom Natola and the Country Club Management Advisory Council.

Reports

Sheprow publicly thanked the Port Jefferson Business Improvement District for assisting the village in its holiday lighting expenses through a $5,000 contribution.

Kassay reported on a recent grant from PSEG Long Island for trees in PJV. She said the Conservation Advisory Council is exploring possible recommendations to the village board on potentially scaling back the use of gas-powered leaf blowers and other landscaping equipment, citing the issue of noise coupled with related environmental and health effects from the chemical exhausts.

Kassay maintained that the proposal would not ban the use of the equipment altogether but aims to reduce their use villagewide.

She also encouraged village residents to register for the various volunteer committees through portjeff.com/volunteer.

Following a recent Saturday sit-down event, trustee Bob Juliano conveyed several sentiments and recommendations from village residents, including concerns over the parking pilot program for Belle Terre residents, “the proliferation of apartments as opposed to condos in the village” and a question over the order of reports during public meetings.

Trustee Stan Loucks advised those who have not yet removed their vessels from the village kayak racks to do so by the end of November.

To watch the entire meeting, see the video above.

The Village of Port Jefferson Board of Trustees was back before the public Monday night, Aug. 7, with discussions centering around public safety, mobility and Port Jefferson Country Club.

Sergio Möller, community relations officer for the Suffolk County Police Department’s 6th Precinct, said motor vehicle accidents were up in July, attributing the spike to an increase in people during the downtown area’s busiest season.

He alerted residents to an ongoing gift card fraud trend throughout the county, saying that any solicitation for money in the form of a gift card is a scam.

PJV code enforcement chief Andy Owen reported on recent findings from his department’s speeding survey on Brook Road.

“As far as I’m concerned, it was a positive survey with positive results,” the code chief said.

Village of Port Jefferson code enforcement chief Andy Owen delivers his department’s monthly public safety report during a general meeting of the village Board of Trustees Monday, Aug. 7. Photo by Raymond Janis

Owen reported that in an ongoing speed survey at Scraggy Hill Road, the department observed some residents driving around the speed table on the street. He said the department is exploring extending the speed table to prevent this trend from continuing.

Parking and mobility administrator, Kevin Wood, updated the public on PASSPort, a village-operated municipal rideshare service created earlier this year. [See story, “Port Jeff Village to pioneer PASSPort…” March 31, TBR News Media.]

“We’re seeing between two and 12 rides per weekend,” Wood said, a ride volume “below our expectations.”

“We’re seeing very low usage for residents at this point,” he added.

Village clerk Sylvia Pirillo reported that the village’s municipal website “is in the process of being completely revitalized.” She noted that the website overhaul includes updates to promote user friendliness and a section on the landing page for employment opportunities.

PJCC’s general manager, Tom Natola, said the golf course is at the apex of its season, with heightened activity posing operational challenges for the village-owned country club.

Natola said the volume of play is adding pressure on PJCC’s parking lots. With so many people playing on the course during this time of year, he noted that basic maintenance repairs are further complicated.

The general manager stated that PJCC is exploring designs for new racket sports amenities. 

“Once the phase II [of the village’s East Beach Bluff Stabilization Project] is completed, we’re going to be redoing the paddle facility,” he said, with plans in the works for new tennis and pickleball courts.

However, he added, “The number of both we have not decided on yet because it depends on where the wall is going and how much space we actually have.”

The village board will reconvene Monday, Aug. 21, with a public hearing on proposed north- and south-facing stop signs on the west and east sides of Scraggy Hill Road.

To watch the entire meeting, including trustee reports, see video above.