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emergency preparedness

By Daniel Dunaief

Fire departments around Suffolk County are preparing, training and gathering equipment for the kinds of water emergencies that can require rescues from homes, cars or buildings.

Amid the sudden and intense rains that damaged parts of Stony Brook and surrounding areas, fire departments received far higher than average numbers of calls for help from residents.

“People used to tell stories [about heavy storms and flooding] every few decades,” said David Sterne, District Manager in the Setauket Fire District. “Now, we’re seeing it every few years.”

Fire departments including in Stony Brook, Setauket, Commack and Port Jefferson responded to dozens of calls for help through the evening as towns like Stony Brook received more than three times the normal amount of rain for the month of August in the hours after midnight.

“We handled over 54 alarms” on the overnight of the storm, said Sterne. The department, which encompasses a 28 square mile district, responds to an average of three calls per night. “It was pretty obvious that it was more than a regular rainstorm.”

The dispatchers, who handle calls for Setauket, Stony Brook and Port Jefferson, received over 70 alarms among the three departments.

Amid the potential for water rescues and emergencies that could occur far more frequently than in the past, fire departments and county officials have increased training and added various types of equipment that can offer assistance during water emergencies.

“We’ve got to be prepared for everything,” said Chief Dominic Spade of the Halesite Fire Department in the Town of Huntington. Halesite added a hovercraft about three years ago that doesn’t use a submerged engine and can travel through shallow waters to homes or stranded motorists.

Additional training

In anticipation of additional water-related emergencies, Suffolk County firefighters and rescue teams have been training for sudden heavy rains and storms.

The county started offering two new courses in water rescue this year: Water Rescue Awareness and Surface Water Rescue. Since June, the Suffolk County Fire Academy has trained 258 firefighters, according to Rudy Sunderman, Suffolk County Fire, Rescue and Emergency Services Acting Commissioner.

“Responders from Stony Brook, Rocky Point, and Port Jefferson, areas that were hardest hit by last week’s storms, were among many members who took the training,” Sunderman explained in an email.

The Suffolk County Urban Search and Rescue Team, which is made up of volunteer first responders capable of deploying up to 40 members, was established in 2012 and was created “to locate, extricate and provide immediate medical treatment to victims trapped in collapsed structures, and to conduct other life-saving operations,” Sunderman added.

Over the last three months, the USAR Team has focused specifically on water rescue incidents.

In addition, numerous local fire departments have improved their water rescue capabilities.

The Setauket Fire Department has sent members of its staff to Oriskany in New York, where people from all over the Empire State receive training for specific types of rescues.

Oriskany has “all types of specialized training,” said Sterne. The facility has a simulated town that they can flood, where rescue teams practice open and swift water responses.

“In the last four to five years, we’ve been sending people on a more regular basis” to Oriskany, said Sterne. “It’s definitely becoming more normal to have massive flooding in certain areas.”

The rescue teams that can’t attend the simulations in Oriskany still benefit from the classes their colleagues take.

“People come back and impart what they learned,” said Sterne. “When making split second decisions, it’s effective” to have considered various emergency measures during flood or surging waters.

Water rescues involve conditions that don’t often have the same challenges as rescues during snowstorms or other weather-related emergencies.

Heavy snow can cover signs or other sharp objects, while people maneuvering through flood waters can tear their protective gear or hurt themselves when they bump into or step on something they can’t see through dark waters.

“Broken street signs and sharp objects might become a real hazard to responders,” said Sterne. “Floor waters can, in many ways, become more dangerous.”

Emergency officials warned about the dangerous combination of water and electricity.

“One of our biggest concerns is when electricity mixes with water,” Sterne explained. “In those situations, our primary focus is to remove people from unsafe conditions when there is flooding mixed with live electricity.”

When a primary or secondary wire falls into water, “it’s a dangerous proposition” and “everything is charged,” said Spada.

Even metallic yellow lines on the street can become charged if power is still flowing into a submerged wire.

Advice for residents

Fire officials offered several pieces of advice for residents.

For starters, don’t enter a basement or other flooded areas without ensuring that electricity has stopped in the area.

Additionally, residents should not venture out onto the road unless it’s for some essential reason.

“Stay put,” Sterne urged. “Don’t become a liability yourself.”

That’s also true during snowstorms, as people leave their homes and block snow plows from efforts to clear the road.

Families should consider emergency locations to congregate, with back up plans if and when they need to leave the house.

Residents also might want to have an accessible bag with flashlights stocked with new batteries, clean clothing and jackets in case an emergency requires an evacuation, Spada suggested.

People trapped in cars should stay there until it’s not safe, Spada suggested. If necessary, they can climb onto the roof of the car and wait for a rescue.

Effective emergency response

Spada was impressed with the quick thinking and acting on the part of several fire departments in response to the stalled, heavy rainstorm.

“Stony Brook did a great job,” Spada said. “Sometimes, you need to improvise in these rescue situations.

Pixabay photo
Technology revolutionizes emergency preparedness

By Emma Gutmann

On Dec. 29, Steve Bellone (D) capped off his 12-year run as Suffolk County executive with an announcement about the advent of a technology that promises to revolutionize emergency preparedness and response across the county. 

Through Tableau — a data visualization and business intelligence tool — several dashboards with unique specialties were launched simultaneously. The Fleet Management Dashboard, Emergency Operations Dashboard and Snow Fleet Readiness Dashboard will work together to provide immediate and comprehensive data to the county’s Department of Public Works and the Department of Fire, Rescue and Emergency Services. 

Rather than muddling through manual data entry and slow-moving communication, DPW and FRES staff will now have a constant stream of accurate statistics at their fingertips. This operational efficiency will not only save valuable time during emergencies but also boost cost savings and informed decision-making. 

The Fleet Management Dashboard will be an asset to several departments from Public Works to Highway & Grounds Maintenance for its insights into vehicle readiness, maintenance schedules and the operational status of the county fleet. With a countywide view of fleet activity, management can monitor trends over time and optimize operations.

Increased access to fleet availability through the Emergency Operations Dashboard will allow the Emergency Operation Center staff at FRES to view fleet readiness during urgent situations. The dashboard aims to enhance resource allocation and, thus, response efficiency for daily operations as well as Office of Emergency Management activation.

According to an infographic from New York State Division of Homeland Security and Emergency Services, the OEM activates the State Emergency Operations Center “based upon the scope and magnitude of an incident, and the level of capability needed to effectively respond to the event.” There are four levels of activation that can be called if state-level monitoring or response is required: Enhanced Monitoring, Partial Activation, Full Activation and Full State/Federal Response. The Emergency Operations Dashboard is designed to bring about the quickest and most efficient response in these statewide matters and local matters alike.

Amid winter months, county personnel will benefit from the Snow Fleet Readiness Dashboard as well. This trailblazing technology is slated to save fleet staff approximately four hours per week by streamlining winter readiness reporting.

“In snow or other major weather events, we are able to see the in-service fleet status — fuel and salt levels — in real time,” FRES Commissioner Patrick Beckley said. “We can direct plows to areas in need and we can verify that roads have been plowed when in question.” 

Since their launch less than a month ago, the dashboards have already proven valuable to the Department of Fire, Rescue and Emergency Services and Department of Public Works. 

“During the recent trench rescue in St. James, we were able to quickly identify the closest vacuum truck in the sanitation fleet and contact that division supervisor quickly,” FRES Commissioner Beckley said. “We are looking forward to the development and buildout of other fleet related dashboards.”

“Before the launch of the dashboards, our reporting process was manual, time-consuming, and reliant on multiple channels of communication such as emails, texts and calls, as well as various excel spreadsheets,” DPW Deputy Commissioner Leslie Mitchel said. “While we had the capability to generate reports, the process involved coordination between various DPW divisions and extensive manual data entry, consuming valuable time and carrying the risk of data inconsistencies due to basic human error and less user-friendly reporting tools previously utilized.”

Department heads are pleased with the new additions’ efficiency and are optimistic about the future of fleet and emergency management. The dashboard’s comprehensive view of previously scattered data, which is refreshed nightly, allows the workforce to focus more on strategic planning than tedious data entry.

With this innovative update to emergency procedure, Suffolk County is moving toward more data-driven decision-making for the convenience and safety of the public and personnel. It is the hope of the government that more dashboards will be added to this series to save time and provide guidance in other specialized areas.

File photo

Preparing for an emergency is at the top of minds in the education world these days. Parents in the Port Jefferson, Comsewogue and Three Village school districts can sleep well, as their kids’ bus company had a unique opportunity to put its preparedness to the test.

Suffolk Transportation Service was among a small group of bus companies in the United States selected by the federal Transportation Security Administration to participate in a training program meant to assess and improve coordination between school bus operators and other agencies in emergency situations. The three local districts are among 16 in Suffolk County that use STS, and about 80 percent of those participated in the training exercise, according to the company’s Vice President of Operations Ray Grimaldi. The day-long training exercise was conducted by representatives from TSA, an agency of the federal Department of Homeland Security, at STS’s training facility in Bay Shore in May. The six-hour exercise featured simulations of actual emergencies, like one in which a bus driver found an explosive device on a school bus and had to decide on courses of action as the intensity of the simulation steadily increased. Grimaldi called the exercise powerful and comprehensive.

“It was actually awesome — it’s so realistic it’s crazy,” Grimaldi said. “It allowed us an opportunity to see how good we are, where we need to improve.”

Grimaldi said the company is still waiting on an official assessment from TSA on its preparedness, but agents conducting the exercise told him it was the best training session the agency has conducted to date. He said part of the reason STS was selected was because about eight years ago, the company volunteered to undergo a voluntary baseline audit by Homeland Security, which Grimaldi said yielded the highest score attainable.

“Our top priority as a school bus operator is student safety,” STS President John Corrado said in a statement. “STS is pleased to be selected to spearhead this training program in Suffolk County, which helped all participants enhance their coordination with other agencies to keep students safe.”

Port Jefferson School District’s Facilities Administrator Fred Koelbel was in attendance for a portion of the exercise.

“It was very interesting, and I think an illuminating exercise,” he said. “It really gave everybody some food for thought. Suffolk Transportation Service is on the cutting edge of so many things. We always say that the students’ day starts when he or she gets on the bus, and they embrace that.”

Local emergency responders including Suffolk County Police Department; the New York State Bus Contractor’s Association; and administrators, security and transportation personnel from the bus company’s districts were on hand to observe and participate in the day’s events.

Grimaldi said STS expects to see the results of the exercise in about two weeks.