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Sean Leister

The existing outdoor bleachers at Earl L. Vandermeulen High School. File photo by Lynn Hallarman
By Lynn Hallarman

The Port Jefferson School District Board of Education held a public work session on Tuesday, Oct. 24, to discuss re-bid proposals for replacement bleachers at the Earl L. Vandermeulen High School.

Concerns about the price of the bleachers voiced by some members of the public prompted the school board to call for additional bids with the hopes of receiving a “fiscally responsible plan to replace the bleachers,” board member Randi DeWitt said at the October 10 meeting.

The board also weighed the cost of pool repairs at the elementary school, discussed updates in the plans for the retaining wall project at the middle school and funding options for upgrading the HVAC system at the high school.

Present at the meeting to answer questions by the board were project leads — Facilities Director Robert Minarik, Deputy Superintendent Sean Leister and Architect John Grillo.

District voters approved $561,000 for replacement bleachers and $553,612 for pool repairs in May of 2022 as part of the 2022-23 budget.

The decades-old bleachers, while structurally sound, do not meet current safety codes or Americans with Disabilities Act requirements, according to Leister. However, initial bids for the bleacher project last spring estimated nearly double the cost, at $1 million for reduced seating of 650 from the current capacity of 750 seats.

This cost includes a new press box, a concrete base — the bleachers currently sit on bare ground — removal and disposal of the existing bleachers, press box removal and disposal, labor costs set by New York State and architect fees.

Board members reviewed six bids for the bleacher project at various price points and configurations. Proposal options included 450 seats versus 650 seats, and remodeling the existing press box versus installing a new one.

“We are using a new way to approach projects bids,” using a base price and add-ons if deemed affordable, Superintendent of Schools Jessica Schmettan said.

The board has the discretion to move funds between the bleacher replacement project and pool repairs as they are part of the same line item on the budget. To meet the price tag for several of the six bleacher bids would require shifting money away from the pool repairs, according to Schmettan.

“My reservation is taking away from something that is an instructional space, like the pool, and putting it toward something that is a noninstructional space, like the bleachers,” school board trustee Ryan Walker said.

He added, “The pool is part of the curriculum, and the bleachers are not.”

Other board members expressed discomfort with not addressing the safety concerns of current bleachers cited by the school’s insurance carrier (NYSIR).

Mr. Grillo proposed a plan that stays within budget while preserving the pool repairs. He suggested a 450-seat bleacher with room for expansion with an open-air press platform as a temporary solution, keeping the possibility of a new press box in the future.

The board made no final decisions.

The meeting ended with an announcement about launching a new way the public can track projects on the district’s website “to increase the transparency of the district’s capital projects,” Schmettan indicated.

The next board meeting will be held on Nov. 14 at the Elementary School.

Graphic from PJSD website
By Mallie Jane Kim

Port Jefferson School District residents will have another chance to vote on a capital bond to fund school improvement projects, this time for $15.9 million. 

This vote — scheduled for Tuesday, May 16 — comes just after the community rejected a pair of proposed bonds totaling $24.9 million last December. The district’s Board of Education approved putting the bond up for community approval at a meeting Tuesday, March 14, with the support of all six members present — trustee Ravi Singh was absent.

If the current proposal passes, taxpayers will pay for the bond in installments over several years. The vote will take place alongside the vote to approve next year’s annual district budget.

School officials suggest the proposal is more modest than the pair of bonds voted down in December, making no mention of replacing the high school’s grass sports field with artificial turf, a point of contention last time. 

This bond would fund improvements to, for example, locker rooms, heating, cooling and ventilation systems, and alterations to some interior spaces. The details of this plan are on file for public review in the district clerk’s office, and the district will post more information about the new bond under the “Bond Project” tab of its website.

The board also plans to allocate more money toward capital improvement projects in the annual budget, according to Deputy Superintendent Sean Leister, which would help to pay for some facility update priorities and better plan for future needs. 

“Seeing how difficult it is to go out for a bond and how hard times are, we were talking about gradually increasing the allocation,” he said while presenting the second draft of the district’s 2023-24 budget to the board. He added that he hoped this plan would mitigate the need for additional capital bonds in the foreseeable future.

Leister explained that updates to school infrastructure, health and safety — including security — and instructional classrooms would all be considered in school budgets moving forward. 

“We thought by trying to incorporate those three things in future budgets, we can help bring up the level of our areas and the learning of our students,” he said.

Immediate plans for these funds include creating an ADA-compliant bathroom at the elementary school, installing a stop-arm security booth at car entrances to the middle school and high school, beginning a window replacement plan at the high school and refitting some classrooms. 

Leister also noted science and computer labs would be due for remodeling, adding that “all the different areas that are functional but are maybe [from] the ‘70s or ‘80s and need to be brought up to current levels.” 

Furthermore, Leister said stop-arm security booths are necessary because some GPS mapping apps list school driveways as regular roads and the administration wants to limit cut-through traffic.

The current draft version of next year’s school budget has a shortfall of $222,547. Superintendent of Schools Jessica Schmettan said this would be filled by staffing reductions to be decided before Leister presents the final budget to the board in April. 

The board plans to increase the tax levy by 1.98%, just under the 1.99% cap set for the district by state regulations

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Robert Niedig, Robin Hoolahan and Sean Leister deliver bags of food to students who need it. The program is expected to continue as long as the schools remained closed. Photo by Kyle Barr

Though schools in the Port Jefferson area may be closed, districts have been working constantly to get food to the children who may need it now more than ever.

Volunteers and staff help deliver meals at both JFK Middle School and the Comsewogue High School March 19. Photo by Leigh Powell

Port Jefferson Deputy Superintendent Sean Leister and a few volunteers stood inside the high school’s cafeteria Friday, March 20. For the weekend, the district was handing out three meals, one for Friday, Saturday and Sunday respectively. 

The program is based on the district’s previous reduced cost lunch program, but now its being donated to anybody 18 or under free. Nobody has to sign up, and nobody at the door checks if the person lives within the district.

“The program is not restricted, it’s for any child 18 and under that feels they have a need,” Leister said.

When school was normally in session, Leister said the district had 110 students signed up for the program, where around 65 normally picked it up. In the last week or so, the district has been producing around 50 to 60 meals each day. Middle School Principal Robert Neidig has also volunteered to deliver to those resident’s houses who said they were unable to come out to pick their meals up. He said families have been really appreciative, even one young girl who comes to the door so excited to see the meals he’s brought.

“It’s like if I were delivering them candy,” Neidig said.

Each bag comes with a sandwich, bagel or wrap, along with fruit and milk. Any untaken meals are being given to Infant Jesus RC Church for them to distribute any remaining food.

Leister said the district has also applied to New York State to allow them to make breakfast and dinner meals as well. Local residents can get these meals at the Port Jefferson High school from 11 to 1 p.m. on weekdays.

Meanwhile in the Comsewogue school district, staff and a score of volunteers worked Thursday, March 19 at two separate schools to donate around 1,800 meals to children in need within the district.

Volunteers and staff help deliver meals at both JFK Middle School and the Comsewogue High School March 19. Photo by Jennifer Quinn

Comsewogue School District Superintendent Jennifer Quinn said the staff took everything from the schools cafeterias and even raided the faculty food pantry. Originally the district thought they would be able to only give out 1,100, but they went far above what they expected. 

This is one of the toughest things we’ve ever experienced — we will do what we need to do, together,” Quinn said. “We need to make sure our families are fed and our children are educated, and we are as whole as possible by the end of all this.”

Food included in bags were cold cuts, bread, apple sauce, juice, milk, cereal, cereal bars, and frozen hamburgers and meatballs. Staff and volunteers placed the bags inside the cars of those who drove up to the high school and JFK Middle School. Volunteers also drove meals to families who said they were unable to come by the two pickup locations.

There were around 30 volunteers who came by to offer aid. Quinn said they were offered aid by over 100 residents, but she felt she had to turn most away to try and reduce the chance of any kind of contagion.

The Comsewogue district is expecting nonprofit food bank Island Harvest to donate them another 300 meals come this Monday. Quinn added the district is likely to raid the cafeterias in the other schools, and should have another 1,100 meals after they receive aid from a New York State program giving food aid to schools during the mandated shutdown.

The Comsewogue School District is expecting to host its next bagged food drive Thursday, April 2.

 

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School board president Kathleen Brennan. File photo

For the immediate future, the Port Jefferson school district is in a stable financial position as they plan for the 2017-18 school year, though a February petition filed by National Grid could impact the district’s outlook sooner rather than later.

The district’s assistant superintendent for business Sean Leister presented a second draft of the budget for next school year. Currently the plan includes a rollover of all curriculum in the current year’s budget, including some recommended enhancements, and also adds funding for four new staff members district-wide, two of whom will be full-time employees in the special education department. After accounting for contractual increases in staff member salaries and benefits, as well as several infrastructure-related capital improvement projects, the result is a $43,293,012 budget, which is about $1.9 million more than the 2016-17 version. The district will see savings due to a reduction in New York State pension system rates, which Leister’s presentation indicated as a contributing factor in maintaining academic programs despite a slight increase in expenses.

Leister summed up the district’s current financial situation during the presentation.

“We’ve reduced borrowing fees on our money through prudent cash management, we’ve entered into an energy performance contract to save money on lighting and heating efficiency, we continue to review the allocation of staffing, greater stability in administration has led to a reduction in mentoring costs and a high school electrical upgrade will give us different solutions enabling us to operate more efficiently,”
he said.

The budget includes a 2.35 percent tax levy increase, which after exemptions will allow the district to collect the maximum allowable revenue from property taxes while remaining below the state-mandated 2.0 percent cap.

About $35.6 million of the district’s revenue comes from taxpayers, though that number could be slashed drastically in the coming years, pending a lawsuit filed by the district in conjunction with other local municipalities to prevent LIPA proposals to reduce its tax burden. Almost half of the district’s property tax revenue comes from the Port Jefferson Power Center.

Recently National Grid, which provides energy to Long Island in partnership with LIPA, filed a petition with the New York State Public Service Commission in an effort to lift maximum restrictions on peaker units, which are additional power generators designed to be used during times of peak power consumption. Village residents said during a public hearing on the matter March 22 the petition is the first step in an impending fight over the repowering of the now-closed baseload plant, a solution the district and Port Jefferson Village have pushed as a compromise to LIPA’s proposals, though the power authority has deemed the plant “obsolete.”

At the March 21 board of education meeting, district superintendent Paul Casciano called the petition a “piece of the larger puzzle” in the dispute, which could significantly impact future revenue. Nothing imminent is expected relating to the district’s revenue from the plant.

Some of the infrastructure-related capital improvement projects include replacing the roof and electrical improvements at the high school, façade repairs and resurfacing of the high school track. Replacing the high school roof will require a second referendum to be voted on by the public because it would require the release of about $400,000 from the district’s capital reserves. Leister addressed the need for some of the various projects during
his presentation.

“We have some loose bricks that we need to tighten up for health and safety reasons,” Leister said of the façade repairs, which are slated for the high school and middle school. He also justified the need to replace the track. “The track has reached its useful life and if we don’t resurface it now for $360,000, we could be facing a million-dollar, full replacement.”

Leister added during the village board meeting the district has about $1.7 million in unused fund balance, which the district is allowed to keep as a “rainy day” fund as long as it is less than four percent of the total budget.

“You can see here we have a very healthy district and healthy reserves currently on our books,” he said.

The budget vote will take place May 16.

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Port Jefferson High School. File photo by Elana Glowatz

If all goes according to plan, Port Jefferson school district residents will pay almost the same in taxes next year.

Between those taxes, state aid and other revenues, the total budget for 2016-17 could actually go down, according to a presentation from Assistant Superintendent for Business Sean Leister at the school board meeting on Tuesday night. That’s largely because the district would not spend as much on capital projects next year, with the new high school elevator being one big-ticket item that will not be repeated, and because the district will see a drop in its debt repayments.

Those two significant decreases would offset increases in health insurance payments and transportation costs, among others.

The proposed $41.3 million plan would maintain all academic programs and staffing levels, despite the 2.5 percent decrease in spending as compared to the 2015-16 budget. But Leister noted that the tax levy would go in the opposite direction — residents would see a slight increase of 0.11 percent. That levy bump would come in just below the state-mandated cap on how much it could increase next year, which Leister estimates at 0.16 percent.

Leister’s estimate for next year’s increase in state aid is larger: He’s putting that at 6 percent, a number he called “conservative,” especially in light of the recent discussion between state officials about the Gap Elimination Adjustment.

The adjustment, a deduction taken out of each New York school district’s state aid, was enacted several years ago to help get the state government out of a fiscal crisis. The deduction has been decreasing lately, and there is talk that it could be removed completely in the coming cycle.

Leister is not as optimistic.

“I’ll believe it when I see it,” he said.

If, however, Port Jefferson receives more state aid than it allots for in the budget, Leister said school officials would decide together how to spend it.

And Superintendent Ken Bossert assured the school board that the district also has a plan in the event of receiving less state aid than estimated in the budget proposal.

There are “still a lot of moving parts” in the budget planning process, Leister said. In addition to the question about state aid totals, school districts are still waiting on final numbers for their tax levy caps.