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New York State Comptroller

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Port Jefferson High School. File photo by Elana Glowatz

New York State has issued a glowing report on the state of a local school district’s finances.

The Port Jefferson School District received a “spotless” report from the New York State Comptroller following an audit meant to examine if the school board properly managed its voucher payment system.

Audit vouchers are made on all school expenditures, where either the school board or a designated auditor looks at each claim to determine if each item complies with district policies and whether the amounts are necessary district expenditures before the cost is paid. The comptroller’s audit, which spanned from July 2016 to September 2017, stated Port Jeff’s claims audit process was “adequately designed and that it had been properly implemented.”

“This report reflects proper oversight by the board of education and the stringent controls put in place and carried out by our business office personnel,” Superintendent Paul Casciano said in a statement. “The carefully conducted examination and positive results are a testament to the district’s comprehensive policies and procedures for claims payments.”

The comptroller’s office reviewed one percent of all claims paid by the district during the span, which amounted to 60 general fund claims. These claims totaled close to $300,000, including $2,705 from 10 “extra-classroom activity” claims. The office determined Port Jeff’s system was working as intended, and that the school could support all of its expenditures.

Brian Butry, a spokesperson for the comptroller’s office, said while they don’t have specific numbers on how many schools have problems with their audit voucher systems, Port Jefferson has been more responsible than others.

“These types of audit results are not that common and, as noted in the final report, the district should be commended for their well-designed claims system,” Butry said.

The report said district officials created well working procedures to analyze extra-classroom activities such as clubs, where each has a treasurer and faculty advisor, and that payment orders were supported with fully signed invoices.

“Given that there were no negative findings indicates the district’s claims process has an overall well-designed system,” Deputy Superintendent Sean Leister said in a statement. “As our district places a strong emphasis on ensuring tax dollars are spent effectively and efficiently, we are pleased with the outcome of this auditing process, as it reinforces from an external perspective.”

Town to send letter to New York State comptroller asking for review of town's finances

Huntington Supervisor Chad Lupinacci. Photo by Sara-Megan Walsh.

A request by Huntington’s new town board to have the state comptroller review the town’s finances was met with criticism.

Huntington Town Board voted 4-1 at its Jan. 3 meeting to go forward with a request to New York Comptroller Thomas DiNapoli (D) to conduct a review and audit of the town’s finances, policies and procedures. Councilman Mark Cuthbertson (D) was the sole vote against the measure.

“I just think this is a ridiculous waste of taxpayer money,” he said. “I think it’s a shot at the prior administration that had healthy financials and won a number of awards each year for the records we keep and our finances.”

In December, the Town of Huntington received its 17th consecutive certificate of achievement for excellence in financial reporting from the Government Finance Officers Association.  The nonprofit professional association serving nearly 18,000 government financial professionals across North America, had reviewed the town’s comprehensive financial report for the year ending Dec. 31, 2016.

I just think this is a ridiculous waste of taxpayer money.”
— Mark Cuthbertson

Councilman Eugene Cook (R), who sponsored the audit resolution, denied that it was a strike against former Supervisor Frank Petrone (D) and his practices, but rather a way to provide for a fresh start.

“Any business owner knows if they are buying a new business and going into a new business, they want to check all the records,” he said. “It’s as simple as that.”

Cuthbertson suggested given the lengthy time and funds it would require for the state to audit the town, the new administration and town officials would be better served by studying the town’s yearly internal audits performed by an outside contractor.

Cook sponsored a similar resolution in 2012 calling for state review, but it failed to gain the board’s approval. Petrone then offered a revised resolution that was approved, and ultimately resulted in a 2013 audit conducted by the state comptroller.

The 2013 audit report, which reviewed the town’s finances from Jan. 1, 2011, to May 31, 2012, found issues with the town’s ability to track overtime hours and paid leave for town employees adequately.

“We found that the town may have higher payroll costs than necessary because town officials did not monitor and control these costs,” states the 2013 audit’s summary findings.

Any business owner knows if they are buying a new business and going into a new business, they want to check all the records.”
— Gene Cook

The state comptroller’s office also found the town was awarding contracts to attorneys without going through the standard bidding process and then paid without providing detailed invoices in some cases. Recommendations were made and discussed between state and Huntington officials on corrective actions to be made.

“While serving as an affirmation of the policies that have helped Huntington maintain its AAA bond rating, we also appreciate the audit’s insight on how to make Huntington’s government operate even more efficiently,” Petrone had said in his response to the 2013 audit. “We will consider changes to implement the recommendations we have not already put into place.”

Councilwoman Joan Cergol (D), who worked for the town prior to 2013 and was sworn in to sit on the town board this month, voted in favor of requesting the state comptroller’s office perform an audit, though she said the measure was not necessary.

“I welcome an audit, but I don’t think it’s going to happen,” the councilwoman said. “If there is one, I think it will prove we run a tight ship.”

Supervisor Chad Lupinacci (R) said the resolution merely sends a letter to the state comptroller’s office to review the town’s financials “if they feel it is necessary,” to indicate the town would be both willing and cooperative in the process.

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